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Inspiration Trust Ltd; Cringleford; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

LGPS

Health Plan

Cycle-to-work

Free parking

CPD and induction

Job summary

Inspiration Trust is seeking a detail-focused HR Administration Assistant to join our HR Team. You will manage employee lifecycle documentation, process changes, and keep records accurate and compliant. You will support payroll data, maintain HR systems such as Smartlog, Bromcom and The Key, and help with data quality checks.

A methodical, proactive approach and a passion for service are essential. This role offers generous benefits including LGPS, health plan, cycle-to-work, free parking and

Qualifications

• Experience in an administrative role within a busy office.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Experience with HR administration or employee lifecycle processes.
• Experience using HR systems or MIS platforms.

Responsibilities

• Prepare employee contracts, variation letters and other employment docs.
• Process employee changes and maintain accurate personnel records.
• Support payroll administration and ensure timely changes.
• Manage HR systems and platforms for data quality.
• Respond to routine enquiries with high-quality admin support.
• Maintain confidential records in line with GDPR.

Skills

Administrative experience

Microsoft Office

Attention to detail

Data accuracy

Customer service

Tools

Smartlog

Simply Health

Bromcom

The Key

Microsoft Office

Job description

Company:

Company: Inspiration Trust

Salary: Support Staff Pay Scale D: £26,427 to £26,847 per annum (Actual)

Salary: Support Staff Pay Scale D: £26,427 to £26,847 per annum (Actual)

Working Weeks: All Year

Are you passionate about administration and take pride in attention to detail?

We are looking for an organised, proactive and highly detail-focused HR Administration Assistant to join our HR Team.

This is an exciting opportunity for someone with a strong administrative background who enjoys working in a fast-paced environment, thrives on delivering excellent service and takes pride in ensuring processes are completed accurately, efficiently and to a high standard.

As our HR Administration Assistant, you will play a key role in supporting colleagues across our Trust by managing employee lifecycle administration and maintaining our HR systems. You will be responsible for producing employee contractual documentation, processing employee changes and ensuring our records, systems and platforms remain accurate, compliant and regularly reviewed for data quality.

This role would suit someone who genuinely enjoys administration, has exceptional attention to detail, takes pride in maintaining accurate records, and can confidently identify and resolve discrepancies within data and processes. A methodical approach and commitment to delivering a professional, high-quality service to both employees and managers are essential.

What You’ll Be Doing

• Preparing employee contracts, variation letters and other employment documentation throughout the employee lifecycle.
• Processing employee changes and maintaining accurate personnel records.
• Supporting payroll administration and ensuring changes are processed accurately and on time.
• Managing and maintaining HR systems and platforms, including Smartlog, Simply Health, Bromcom and The Key.
• Undertaking regular data quality checks to ensure information is accurate and up to date.
• Responding to routine enquiries and providing high-quality administrative support to employees and managers.
• Maintaining confidential records in line with GDPR and Trust requirements.
• Supporting compliance monitoring and HR administration processes.
• Contributing to the continuous improvement of systems and administrative processes.
• Working collaboratively with colleagues across the People Team to deliver an efficient and customer-focused service.

About You:

We are seeking an individual who is passionate about administration and values accuracy, organisation and excellent customer service. You will enjoy managing multiple priorities, working with systems, platforms and data, and ensuring every task is completed to a high standard.

You will have strong organisational and administrative skills, exceptional attention to detail, and the ability to identify errors, inconsistencies and missing information. You will take ownership of your work, enjoy problem-solving, and be committed to maintaining high-quality records and delivering an exceptional service to colleagues across the Trust.

• Experience working in an administrative role within a busy office environment.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational and time management skills.
• Experience using Microsoft Office applications, including Word, Excel and Outlook.
• Ability to manage confidential information with discretion and professionalism.
• Experience of HR administration or employee lifecycle administration.
• Experience using management information systems and platforms or HR systems.
• Knowledge of payroll administration processes.
• Experience working within the education sector.

Why Join Inspiration Trust

At Inspiration Trust, we believe in the power of education to transform lives. You’ll be joining a supportive, forward-thinking organisation that values professional development, collaboration, and innovation. We provide opportunities for growth and empower you to make a real impact in schools across Norfolk and north Suffolk. As part of our thriving network of talented teachers, leaders, and support staff, you’ll receive a varied professional development programme designed to help you be the best you can be.

We offer:

• Generous annual leave, and access to the Local Government Pension Scheme (LGPS) with excellent employer contributions
• Health Plan and Employee Assistance Programme, including 24/7 virtual GP access, mental health support and claim-back options for healthcare costs *
• Cycle-to-work scheme, retail and theatre discounts (including discounted shopping vouchers, dentist and gym memberships), and salary sacrifice options (including home technology). *
• Free parking at most sites
• Personalised CPD and development programmes
• A structured and specific induction programme.

*Terms and conditions apply. Some benefits are only available following successfully passing probation.

About Us

Inspiration Trust is an ambitious and successful education charity operating schools across Norfolk and north Suffolk. We are committed to delivering an excellent education for every child and creating an environment where colleagues can thrive and develop professionally.

Closing date for applications: 12pm on Wednesday 14th October 2026

Interview date: Friday 23rd October 2026

Safeguarding and Equal Opportunities

Inspiration Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All staff appointments are subject to satisfactory references and enhanced Disclosure and Barring Service checks. We are an equal opportunities employer.

Norfolk Community Health and Care NHS Trust