HR & Office Administrator

Harbour Learning Trust; Grimsby; On-site; GBP 14,000 - 15,000; Full time

Job summary

Harbour Learning Trust in Grimsby invites applications for an HR & Office Administrator. The role provides essential day-to-day admin support to the Executive and Central teams across HR, compliance, safeguarding and office coordination.

You will maintain systems, assist with meeting administration and deliver proactive, professional service to managers, staff and visitors. The post requires GCSEs, proven admin experience, minute-taking, GDPR knowledge and a commitment to safeguarding and the

Qualifications

• GCSEs including English and Maths (C/4 or above) or equivalent.
• Proven admin experience with calendar/diary management.
• Experience taking formal meeting notes/minutes.
• Experience handling confidential records per GDPR.
• Excellent written and oral communication with high attention to detail.
• Flexible, ethical, and safeguarding-focused approach.

Responsibilities

• Provide day-to-day admin support to Executive and Central teams across HR, compliance, safeguarding and office coordination.
• Maintain accurate systems, assist with meeting administration and professional service delivery to staff and visitors.
• Draft letters, manage calendars, schedule meetings, and oversee front-of-house duties.
• Support HR processes including DBS/Right to Work checks and SCR updates.
• Log absence data and maintain HR data systems for trend monitoring.

Skills

Organisation

Attention to detail

Communication skills

GDPR compliance

Integrity

Flexible

Safeguarding commitment

Education

GCSE English and Maths (C/4)

Equivalent qualification

Tools

Google Workspace

Job description

HR & Office Administrator - Harbour Learning Trust

Are you an organised and proactive administration professional looking to make a real impact? Do you thrive on building positive relationships, managing priorities, and providing customer-focused operational support? If you are a resilient, highly ethical, and collaborative individual, then you could be the person we are looking for!

At Harbour Learning Trust, our success is built on a philosophy of care, inclusion, and high standards. We are a values-driven community where kindness, empathy, and ambition are at the heart of everything we do. We believe in providing an education that prepares every child to be a successful global citizen, and we are looking for a dedicated HR & Office Administrator to help us deliver on that vision.

You will be part of a supportive central team that prioritises continuous professional development and a strong team ethos, working closely with HR, recruitment, and central operations to share best practice and ensure smooth, efficient daily operations across our Trust.

The Role

Location: Harbour Learning Trust (Grimsby)

Salary Scale:Scale 5 points 12-17, £29,542-£32,046

Actual salary: £14,069 - £15,261

Contract Type: Permanent, 20 hours per week, Term time plus 10 days

Closing Date: Friday 23rd October 2026

Start Date: ASAP

As the HR & Office Administrator, you will provide essential day-to-day administrative support to the Executive and Central teams across human resources, compliance, safeguarding operations, and office coordination. You will maintain accurate systems, assist with meeting administration, and deliver proactive, professional service to managers, staff, and visitors.

Key Responsibilities

• General Office & Document Support: Draft and format formal letters, maintain complex electronic calendars, schedule meetings, coordinate catering, manage inbox queries, and oversee front-of-house greeting and general office supplies.
• Meeting & Governance Administration: Take accurate minutes during meetings including HR reviews, capability procedures, or formal investigations ensuring action items and deadlines are distributed in a timely manner.
• Employee Life-cycle & On-boarding Support: Work with the Payroll and Recruitment Manager to coordinate on-boarding, issue starter/exit packs, schedule academy inductions, and monitor probation processes.
• Safeguarding & Pre-Employment Compliance: Assist central HR in completing required pre-employment clearance checks (DBS, Barred List, references, Right to Work) and updating Single Central Record (SCR) entries.
• HR Data & Absence Logging: Log central team employee sickness, leave, and attendance data to support absence trend monitoring, while maintaining accurate physical and electronic HR data systems.

The Person: What We Are Looking For

We are seeking an organised, approachable, and detail-oriented practitioner who is committed to driving up standards of administration and HR support.

Essential Requirements:

• Educated to GCSE level (including Grade C/4 or above in English and Maths) or equivalent.
• Proven experience in general administrative work, document drafting, and complex calendar/diary management.
• Experience taking formal meeting notes or minute-taking.
• Experience maintaining confidential records and data management systems in line with GDPR guidelines.
• Excellent written and oral communication skills with high attention to detail.
• A flexible approach, strong work ethic, and high integrity with an ethically sound approach.
• A deep commitment to safeguarding and Harbour Learning Trust's DANCE values (Delight & Joy, Ambition, Nurture, Community, Empower).

Desirable Requirements:

• Prior experience in an HR, payroll, or educational/multi-site environment.
• Basic understanding of safeguarding compliance, safer recruitment guidelines, and Single Central Record (SCR) maintenance.
• Proficiency in IT applications such as Google Workspace.

About Our Trust

We are proud to have the highest performing primary and secondary schools in our area and we are honored to have been shortlisted for the TES Inclusive Trust of the Year Award for two years running. Most importantly, we are proud that we are improving the life chances for our children and giving them the tools and the values to lead happy and successful lives.

Our Vision is to empower and inspire children, adults and communities to be ambitious, healthy and kind, dedicated to making our world a better place. The work we do is underpinned by our DANCE values and our magnificent seven behaviours;

Our Fantastic Five Values

D - Harbour children deserve joyful (delight) schools that ignite creativity and learning through play. We invest in colleagues to ensure success and promote lifelong well-being for everyone.

A - We recruit the best colleagues and nurture talent in safe environments, inspiring our children to strive for excellence (ambition). By learning from the best, we improve and give back to our communities.

N - Harbour schools are rooted in care, valuing respect and empathy (nurture). We create supportive environments where children and colleagues thrive, preparing them for the future.

C - We promote pride, inclusion, and civic responsibility, celebrating diversity and community. Colleagues will experience belonging through collaboration, well-being, and continuous development.

E - Success comes when colleagues are empowered to innovate, take risks, and learn from failure. At Harbour, we encourage creativity and collaboration, helping both children and colleagues achieve their goals.

Our Magnificent Seven Behaviors

• We will act with integrity, honesty and transparency in all that we do
• We will trust our fellow professionals and value their skills and knowledge
• We will work collaboratively and encourage others to do the same
• We will work inclusively, building and celebrating inclusive and diverse communities
• We will be kind to ourselves and in all our dealings with others, acting with
• compassion and empathy
• We will communicate regularly and with clarity with our stakeholders and with each other, welcoming and reflecting on constructive feedback from others
• We will be aspirational for all, wanting the best for ourselves and for everyone

Come and join our happy, values led trust that truly believes in “success and happiness for all”

Harbour Learning Trust is committed to safeguarding and promoting the welfare of children. All posts are subject to satisfactory background checks and enhanced DBS.