HR L&D Administrator

Worksop College and Ranby House; East Midlands; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Fee concessions for your children

Workplace pension scheme

Access to gym, sports hall and pool

Job summary

Worksop College and Ranby House invites applications for an HR L&D Administrator to support training, appraisal, and compliance across two schools. The role focuses on maintaining training records, coordinating CPD, and ensuring policy, procedure, and data protection compliance.

We seek candidates with GCSEs in English and Maths and a relevant HR/L&D qualification or equivalent experience, strong organisational and communication skills, and proficiency with MS Office.

Qualifications

• GCSE level including English and Maths.
• HR, L&D or Business Administration qualification or equivalent experience.
• Experience maintaining accurate records and databases.
• Experience coordinating meetings, training events, or review processes.
• Experience producing reports and management information.
• Understanding of HR processes including training, performance management, and probation.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Able to handle confidential information with discretion.
• Data analysis and reporting skills.

Responsibilities

• Coordinate and administer training and development programmes.
• Maintain accurate training records and learning management systems.
• Monitor mandatory training completion and provide compliance reports.
• Schedule training sessions, workshops, inductions, and CPD activities.
• Liaise with managers, employees, and external providers on training requirements and bookings.
• Support evaluation of training effectiveness via feedback and reporting.
• Help identify development needs through appraisal outcomes and organisational requirements.
• Track professional registrations, certifications, and CPD requirements.
• Maintain quality assurance of staff training, development, and competency records.
• Audit personnel files, training records, appraisal and probationary documentation.
• Ensure documentation is complete, accurate, and legislatively compliant.
• Produce reports on training compliance, appraisal completion, probation, and workforce metrics.
• Coordinate the annual appraisal process, including schedules, reminders, and documentation.
• Monitor completion rates and elevate overdue reviews.
• Coordinate probationary reviews, including timelines, documentation, and outcomes.
• Maintain confidential employee records per data protection requirements.
• Support HR projects, workforce development, induction, and onboarding.
• Respond to routine employee and manager queries.
• Support policy implementation and process improvement within HR.

Skills

Administrative experience

MS Office proficiency

Data analysis

Strong organisational skills

Communication skills

Discretion with confidential data

Education

GCSE English & Maths

HR/L&D or Business Admin qualification

Tools

HRIS

LMS

Job description

HR L&D Administrator

Location: Nottinghamshire, UK

Salary: Competitive

Hours: Part-Time

Contract: Fixed Term

Application Deadline: Sunday, 11th October 2026

Expected Start Date: As soon as possible

Worksop College and Ranby House are one community set across two schools, educating children from age two to eighteen. We're a broad-ability school focused on progress, believing every child has their own skills, whether academic, sporting, musical or otherwise. Education is about human flourishing as much as academic success, and we want students to be the best version of themselves. We are a remarkable school in a stunning setting, with exceptional facilities and talented staff. The HR Training & Development Quality Assurance Administrator provides administrative and coordination support to the HR function, ensuring effective planning, monitoring, recording, and quality assurance of employee learning, development, appraisal, and probationary review processes. The postholder will support CPD delivery, maintain training compliance records, coordinate performance reviews, and help ensure policies and procedures are consistently applied. Applications are reviewed on an ongoing basis and we reserve the right to close this vacancy early.

The Role

• Coordinate and administer training and development programmes
• Maintain accurate training records and learning management systems
• Monitor mandatory training completion and provide compliance reports
• Schedule training sessions, workshops, inductions, and CPD activities
• Liaise with managers, employees, and external providers on training requirements and bookings
• Support evaluation of training effectiveness via feedback and reporting
• Help identify development needs through appraisal outcomes and organisational requirements
• Track professional registrations, certifications, and CPD requirements
• Maintain quality assurance of staff training, development, and competency records
• Audit personnel files, training records, appraisal and probationary documentation
• Ensure documentation is complete, accurate, and legislatively compliant
• Produce reports on training compliance, appraisal completion, probation, and workforce metrics
• Coordinate the annual appraisal process, including schedules, reminders, and documentation
• Monitor completion rates and elevate overdue reviews
• Coordinate probationary reviews, including timelines, documentation, and outcomes
• Maintain confidential employee records per data protection requirements
• Support HR projects, workforce development, induction, and onboarding
• Respond to routine employee and manager queries
• Support policy implementation and process improvement within HR

What We're Looking For

• Educated to GCSE level (or equivalent) including English and Maths
• Relevant qualification in HR, Business Administration, L&D, or equivalent experience
• Previous administrative experience in HR, L&D, Training Administration, or similar
• Experience maintaining accurate records and databases
• Experience coordinating meetings, training events, or review processes
• Experience producing reports and management information
• Understanding of HR processes including training, performance management, and probation
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Strong communication and interpersonal skills
• Able to handle confidential information with discretion
• Data analysis and reporting skills

Desirable:

• CIPD Level 3 (or working towards)
• Experience using HRIS and Learning Management Systems (LMS)
• Knowledge of quality assurance and compliance monitoring
• Experience supporting CPD programmes and workforce development

Benefits

• Fee concessions for your children
• Workplace pension scheme
• Access to gym, sports hall and swimming pool
• Free meals provided when on duty
• Free onsite parking

Safeguarding & Child Protection

Applicants must be willing to undergo child protection screening, including reference checks, online searches, prohibition checks and a DBS criminal record check (including Barred List check). All offers are conditional on satisfactory screening.

This post is exempt from the Rehabilitation of Offenders Act 1974; applicants must declare all convictions and cautions, including "spent" ones not protected under DBS filtering rules.

Worksop College is an equal opportunities employer, committed to treating all employees and applicants equally regardless of age, disability, sex, gender reassignment, pregnancy, maternity, marital status, race, sexual orientation, trade union membership, religion or belief.

You may have experience as:

HR Administrator, Training Coordinator, L&D Administrator, HR Compliance Administrator, Quality Assurance Administrator, HR Officer, Training Administrator, People Development Coordinator, HR Support Officer, CPD Coordinator.