HR L&D Administrator
Worksop College and Ranby House
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Benefits offered by this job
Job summary
Worksop College and Ranby House is seeking a dedicated HR Training & Development Quality Assurance Administrator to support planning, recording, and quality assurance of learning, development, appraisal, and probationary reviews. The role also coordinates CPD activities, maintains compliance records, and supports policy implementation across HR processes.
The postholder will work flexibly to support organisational priorities, ensuring documentation is accurate and aligned with safeguarding, data
Qualifications
- GCSEs including English and Mathematics.
- Relevant qualification in Human Resources, Business Administration, Learning & Development, or equivalent.
- CIPD Level 3 (desirable) or working towards.
- Experience coordinating training events and maintaining records.
Responsibilities
- Coordinate organisational training and development programmes.
- Maintain training records and learning management systems.
- Monitor mandatory training completion and provide compliance reports.
- Coordinate the annual appraisal and performance review process.
- Coordinate probationary review processes for new employees.
- Maintain confidential HR records and support onboarding activities.
Skills
Education
Tools
Job description
The HR Training & Development Quality Assurance Administrator provides administrative and coordination support to the Human Resources function, ensuring the effective planning, monitoring, recording, and quality assurance of employee learning, development, appraisal, and probationary review processes. The postholder will support the delivery of Continuing Professional Development (CPD) programmes, maintain training compliance records, coordinate performance review activities, and help ensure organisational policies and procedures are consistently applied. Please note that applications will be reviewed on an ongoing basis, and we reserve the right to close this vacancy early.
- Coordinate and administer organisational training and development programmes.
- Maintain accurate training records and learning management systems.
- Monitor mandatory training completion rates and provide regular compliance reports.
- Schedule training sessions, workshops, inductions, and CPD activities.
- Liaise with managers, employees, and external training providers regarding training requirements and bookings.
- Support the evaluation of training effectiveness through feedback collection and reporting.
- Assist in identifying employee development needs through appraisal outcomes and organisational requirements.
- Track professional registrations, certifications, and CPD requirements where applicable.
- Maintain quality assurance processes relating to staff training, development, and competency records.
- Conduct regular audits of personnel files, training records, appraisal documentation, and probationary review records.
- Ensure documentation is complete, accurate, and compliant with organisational policies and relevant legislation.
- Produce reports and management information relating to training compliance, appraisal completion, probation reviews, and workforce development metrics.
- Support continuous improvement initiatives within HR and workforce development processes.
- Coordinate the annual appraisal and performance review process.
- Maintain appraisal schedules and issue reminders to managers and employees.
- Monitor completion rates and elevate overdue reviews as appropriate.
- Prepare and distribute appraisal documentation and guidance materials.
- Record and track development actions arising from performance reviews.
- Coordinate probationary review processes for new employees.
- Monitor probation review timelines and notify managers of upcoming review dates.
- Prepare and distribute probation review documentation.
- Maintain accurate records of probation outcomes and associated actions.
- Ensure all probationary processes are completed in line with organisational procedures.
- Maintain confidential employee records in accordance with data protection requirements.
- Provide administrative support for HR projects and workforce development initiatives.
- Assist with induction and onboarding activities.
- Respond to routine employee and manager queries.
- Support policy implementation and process improvement initiatives within the HR function.
- Mandatory training compliance rates achieved.
- Timely completion of appraisal reviews.
- Timely completion of probationary reviews.
- Accuracy and completeness of HR and training records.
- Training administration completed within agreed service standards.
- Quality assurance audits completed and actions implemented.
- Positive feedback from managers and employees regarding HR support services.
- Organisation and Planning
- Attention to Detail
- Communication Skills
- Customer Service Orientation
- Confidentiality and Professionalism
- Teamwork and Collaboration
- Continuous Improvement
- Data Management and Reporting
The postholder will be expected to work flexibly to support organisational priorities and may be required to undertake other duties appropriate to the grade and nature of the role as reasonably requested by management. All duties must be carried out in accordance with organisational policies, procedures, and relevant employment legislation.
For this post applicants must be willing to undergo child protection screening, including, but not limited to, reference checks with previous employers, online searches, prohibition checks and a criminal record check via the Applicants Disclosure and Barring Service (including Barred List Check). All offers of employment are conditional upon the satisfactory outcome of child protection screening checks.
We will appoint, train, develop and promote on the basis of merit and ability alone. It is a stipulation of the Governors and a statutory requirement that members of staff appointed to Worksop College should be shown not to have any criminal record, which might prevent them accepting a post at the College. Accordingly, the College requires permission from all members of staff to make an appropriate investigation. Offers of employment are subject to a satisfactory outcome of this enquiry. The post is exempt from the Rehabilitations of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.
Worksop College is an equal opportunities employer and is committed to a policy of treating all our employees and job applicants equally. It is our policy to take all reasonable steps to employ and promote employees on the basis of their abilities and qualifications without regard to age, disability, sex, gender reassignment, pregnancy, maternity, marital or civil partnership status, race (which includes colour, nationality and ethnic or national origins), sexual orientation, trade union membership, religion or belief.
- Fee concessions for your children
- Workplace pension scheme
- Access to gym, sports hall and swimming pool
- Free meals provided when on duty
- Free onsite parking
- CIPD Level 3 qualification or working towards.
- Experience using HR Information Systems (HRIS) and Learning Management Systems (LMS).
- Knowledge of quality assurance and compliance monitoring processes.
- Experience supporting CPD programmes and workforce development initiatives.
- Educated to GCSE level (or equivalent) including English and Mathematics.
- Relevant qualification in Human Resources, Business Administration, Learning & Development, or equivalent experience.
- Previous administrative experience within Human Resources, Learning & Development, Training Administration, or a related function.
- Experience maintaining accurate records and databases.
- Experience coordinating meetings, training events, or employee review processes.
- Experience producing reports and management information.
- Understanding of HR processes including training, performance management, and probationary reviews.
- Strong organisational and administrative skills with excellent attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Data analysis and reporting skills.
- Understanding of HR processes including training, performance management, and probationary reviews.
- Strong organisational and administrative skills with excellent attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Data analysis and reporting skills.
- Fee concessions for your children
- Workplace pension scheme
- Access to gym, sports hall and swimming pool
- Free meals provided when on duty
- Free onsite parking
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