HR & L&D Admin Coordinator — Hybrid, Part-Time

Hyra; Southampton; Hybrid; GBP 26,000 - 27,000; Part time

Benefits offered by this job

25 days annual leave (pro-rata)

Flexible working options

Buying additional annual leave

Comprehensive induction and training

Employee Assistance Programme

Cycle to work scheme

Discounted laptops and equipment

Electric Car Scheme

Blue Light Card

Job summary

Society of St James (SSJ) in Southampton is seeking a People & Culture (HR) Coordinator on a 22.5 hour per week basis, with hybrid working. The role delivers welcoming, candidate-focused HR administration and dedicated Learning & Development support, from recruitment logistics to training compliance.

You will keep systems up to date and enable the L&D Lead and Advisors to focus on strategic workforce development.

Qualifications

• GCSE Maths & English or equivalent.
• Experience delivering administrative duties in a fast-paced environment.
• Experience organising training sessions, managing course bookings, or event logistics.
• Experience using Learning Management Systems (e.g., My Learning Cloud, iHasco, Aneemo, Highspeed).
• Experience using a People & Culture Information System (preferably HealthBoxHR) or HR databases.
• Experience handling high-volume shared email inboxes and minute-taking for meetings.
• Previous experience in People & Culture, HR, or Learning & Development context.
• Data Protection and GDPR understanding and confidentiality.
• Awareness of recruitment admin processes (DBS, Right to Work).
• Strong IT literacy across MS Office 365 and Google Suite.
• Excellent written and verbal communication with a client-focused approach.
• Attention to detail and accuracy in data entry and records.
• Ability to organize, plan and prioritize daily tasks.
• Ability to handle sensitive queries calmly and professionally.
• Ability to work independently and in a supportive team.
• Alignment with SSJ social purpose and values.
• Proactive and flexible to support team improvement.

Responsibilities

• Deliver an accurate administrative service across People & Culture and Learning & Development.
• Manage recruitment logistics, starter paperwork and probation tracking.
• Coordinate daily training bookings and e-learning portal administration.
• Log training compliance and support L&D lead with strategic activities.
• Support colleagues with HR queries and maintain systems like My Learning Cloud and HealthBoxHR.
• Triage busy inboxes and minute-taking for meetings.

Skills

Administrative duties

Training logistics

Learning Management Systems

MS Office 365

Communication

Data entry

Time management

Customer-focused

Record-keeping

Education

GCSE Maths & English

Tools

My Learning Cloud

iHasco

Aneemo

Highspeed

HealthBoxHR

Job description

Society of St James (SSJ) in Southampton is seeking a People & Culture (HR) Coordinator on a 22.5 hour per week basis, with hybrid working. The role delivers welcoming, candidate-focused HR administration and dedicated Learning & Development support, from recruitment logistics to training compliance.

You will keep systems up to date and enable the L&D Lead and Advisors to focus on strategic workforce development.