HR Data Cleanse Coordinator

Seetec; Essex; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave + Bank Holidays +

Birthday Day off

Volunteer days

Pension 5% Employee / 5% Employer

Healthcare Cash Plan

Refer a Friend Scheme

BenefitHub discounts

Job summary

Seetec is seeking an HR Data Cleanse Coordinator to support HR administration, records management, and data cleansing during a major OpenText migration. The role focuses on ensuring accurate employee records, compliant filing structures, and governance across HR data assets.

The position requires meticulous attention to detail, experience with HR data, and collaboration with HR and Infrastructure teams. Hybrid working arrangement with 2 days in the office and a temporary FTC of 4 months.

Qualifications

• Experience in HR administration or data administration.
• Strong attention to detail and accuracy with large data volumes.
• Highly organized with good time management.

Responsibilities

• Maintain accurate and compliant HR records and employee files.
• Support cleansing ahead of migration to OpenText.
• Reorganise HR folders and digital filing structures to standards.
• Identify and remove duplicate or outdated information from HR records.
• Assist with employee file migrations and broader HR data tasks.
• Maintain confidentiality when handling sensitive information.
• Work with large data volumes using structured processes.
• Support general HR operations and ad hoc HR projects.
• Collaborate with HR and Infrastructure teams for project delivery.

Skills

HR administration

Records management

Data cleansing

Attention to detail

MS Office

SharePoint

Tools

OpenText

SharePoint

Job description

We currently have a temporary opportunity for an HR Data Cleanse Coordinator who is experienced in HR administration, records management, and data cleansing, with a meticulous approach to maintaining accurate and compliant employee records.

In this role, you will provide essential support to the HR team during a period of HR system and SharePoint restructuring. You will play a key role in ensuring HR records, employee files, and digital structures are accurate, organised, compliant, and aligned with a new OpenText architecture.

Working closely with both HR and Infrastructure teams, you will support a large-scale data cleansing project, helping to remove duplicate data, delete legacy files, assist with employee file migrations, and reorganise HR digital filing structures to improve efficiency and governance.

we re offering a competitive salary of up to £28,000 pro rata (dependent on experience) with these great benefits:

• 25 days annual leave + Bank Holidays + Birthday Day off (with the opportunity to buy additional days)
• 2 Volunteer Days
• Pension 5% Employee / 5% Employer
• Healthcare Cash Plan, incl. 3x salary life assurance
• Refer a Friend Scheme
• Free access to BenefitHub an online portal with access to a wide range of retail discounts, cycle to work scheme and additional voluntary benefits

Location: Hockley (Hybrid, 2 days per week in the office)
Hours: 37 hours per week
Contract: Temporary FTC 4 months

Seetec is an employee-owned organisation and we continually pride ourselves on our sense of community, both in the incredible work we do throughout the UK and Ireland, and internally with our employee-owners. People are at the front, centre and heart of every service we provide and each decision we make.

Key Responsibilities

• Maintain accurate and compliant HR records, ensuring employee files are complete, up to date, and stored correctly.
• Support the cleansing and preparation of current and legacy employee files ahead of migration to OpenText.
• Reorganise and restructure HR folders and digital filing systems in line with new organisational standards.
• Identify and remove duplicate, outdated, and irrelevant information from HR records and digital storage locations.
• Assist with employee file migrations and wider HR data management activities.
• Maintain strong governance and confidentiality when handling sensitive employee information.
• Work methodically with large volumes of data, applying structured processes to ensure accuracy and consistency.
• Support general HR operational activities and ad hoc HR projects as required.
• Work collaboratively with HR and Infrastructure teams to ensure successful project delivery.

Skills & Experience

• Experience within HR administration or data administration.
• Proven experience maintaining record-keeping and filing systems.
• Strong attention to detail and accuracy, particularly when working with large volumes of data.
• Highly organised with excellent time management skills.
• Competent in Microsoft Office applications, including Word, Excel, Teams and Outlook.
• Experience handling confidential and sensitive HR information.
• Comfortable working with systems, digital workflows, and structured HR processes.
• Methodical and process-driven approach to work.
• Experience working in high-volume environments where accuracy and governance are critical.

Desirable

• Strong working knowledge of SharePoint.
• Experience working within a busy HR team or multi-site organisation.
• Familiarity with HR compliance processes, including right-to-work checks, DBS checks, and onboarding activities.
• Ability to identify and recommend improvements to filing structures and data processes.