Hr Data Cleanse Coordinator

Seetec Business Technology Centre; Rochford; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Leave + holidays

Volunteer days

Pension 5% employee / 5% employer

Healthcare plan

Refer a Friend

BenefitHub discounts

Job summary

Seetec Business Technology Centre in the United Kingdom is seeking an HR Data Cleanse Coordinator to support HR administration, records management, and data cleansing during a system consolidation and OpenText migration.

This temporary FTC role is hybrid (2 days in the office in Hockley) and offers a salary up to £28,000 pro rata, plus a benefits package including leave, pension, healthcare, and discounts.

Qualifications

• Experience within HR administration or data administration.
• Strong attention to detail and accuracy with large data sets.
• Confidential handling of sensitive HR information.
• Familiar with HR processes and governance.
• Organised and methodical with good time management.

Responsibilities

• Maintain accurate and compliant HR records and employee files.
• Assist cleansing and preparation of files before migration to OpenText.
• Reorganise HR folders and digital filing systems to new standards.
• Identify and remove duplicate or outdated information in HR records.
• Support employee file migrations and broader HR data activities.
• Maintain governance and confidentiality in handling sensitive data.
• Work with HR and Infrastructure teams to ensure project delivery.

Skills

HR administration

Data cleansing

Records management

Microsoft Office

Tools

SharePoint

OpenText

Job description

Job Role

We currently have a temporary opportunity for an HR Data Cleanse Coordinator who is experienced in HR administration, records management, and data cleansing, with a meticulous approach to maintaining accurate and compliant employee records.

In this role, you will provide essential support to the HR team during a period of HR system and SharePoint restructuring. You will play a key role in ensuring HR records, employee files, and digital structures are accurate, organised, compliant, and aligned with a new OpenText architecture.

Working closely with both HR and Infrastructure teams, you will support a large-scale data cleansing project, helping to remove duplicate data, delete legacy files, assist with employee file migrations, and reorganise HR digital filing structures to improve efficiency and governance.

In return for your dedication, knowledge, and commitment, we’re offering a competitive salary of up to £28,000 pro rata (dependent on experience) with these great benefits:

• 25 days annual leave + Bank Holidays + Birthday Day off (with the opportunity to buy additional days)
• 2 Volunteer Days
• Pension – 5% Employee / 5% Employer
• Healthcare Cash Plan, incl. 3x salary life assurance
• Refer a Friend Scheme
• Free access to BenefitHub – an online portal with access to a wide range of retail discounts, cycle to work scheme and additional voluntary benefits

Location: Hockley (Hybrid, 2 days per week in the office)
Hours: 37 hours per week
Contract: Temporary FTC – 3 to 6 months

Seetec is an employee-owned organisation and we continually pride ourselves on our sense of community, both in the incredible work we do throughout the UK and Ireland, and internally with our employee-owners. People are at the front, centre and heart of every service we provide and each decision we make.

Key Responsibilities

• Maintain accurate and compliant HR records, ensuring employee files are complete, up to date, and stored correctly.
• Support the cleansing and preparation of current and legacy employee files ahead of migration to OpenText.
• Reorganise and restructure HR folders and digital filing systems in line with new organisational standards.
• Identify and remove duplicate, outdated, and irrelevant information from HR records and digital storage locations.
• Assist with employee file migrations and wider HR data management activities.
• Maintain strong governance and confidentiality when handling sensitive employee information.
• Work methodically with large volumes of data, applying structured processes to ensure accuracy and consistency.
• Support general HR operational activities and ad hoc HR projects as required.
• Work collaboratively with HR and Infrastructure teams to ensure successful project delivery.

Skills and Experience

• Experience within HR administration or data administration.
• Proven experience maintaining record-keeping and filing systems.
• Strong attention to detail and accuracy, particularly when working with large volumes of data.
• Highly organised with excellent time management skills.
• Competent in Microsoft Office applications, including Word, Excel, Teams and Outlook.
• Experience handling confidential and sensitive HR information.
• Comfortable working with systems, digital workflows, and structured HR processes.
• Methodical and process-driven approach to work.
• Experience working in high-volume environments where accuracy and governance are critical.

Desirable

• Strong working knowledge of SharePoint.
• Experience working within a busy HR team or multi-site organisation.
• Familiarity with HR compliance processes, including right-to-work checks, DBS checks, and onboarding activities.
• Ability to identify and recommend improvements to filing structures and data processes.

Additional Information

Seetec is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share and uphold this commitment in conjunction with the requirements of the Prevent Duty and the positive promotion of modern British values.

Dependent on the role, you may be required to process a Disclosure and Barring Service (DBS) check. Seetec supports the recruitment of ex-offenders and will not discriminate in any way. Our full policy statement on the recruitment of ex-offenders can be found on our website.
Seetec is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.