HR Data Assistant

Platform Housing Group; Coleshill Heath; Hybrid; GBP 26,000 - 28,000; Full time

Job summary

Platform Housing Group is seeking an HR Establishment Data Assistant to join the HR Information Systems team, focusing on maintaining Establishment data and processes while providing high‑quality administrative and system support.

You will work with HR systems (iTrent preferred), perform data integrity checks, support system changes, and contribute to continuous improvement while liaising with HR colleagues across the group.

Qualifications

• Demonstrable experience of administering an integrated HR/Payroll system.
• Experience working with HR systems and data; iTrent experience would be ideal.
• Knowledge of GDPR and other information management legislation.
• Intermediate knowledge of Microsoft Office (Word, Excel).

Responsibilities

• Create, amend and maintain Establishment posts and positions in the HR system (iTrent).
• Carry out integrity checks on Establishment data to identify gaps or anomalies.
• Process system updates and Establishment changes in a timely, controlled manner.
• Support senior HR colleagues by actioning system changes and analysing data.
• Contribute to continuous improvement by challenging processes and applying logical thinking.
• Collaborate with the HR Establishment Lead and HRIS team to maintain a robust Establishment structure.
• Suggest improvements to data flows and system controls.
• Anticipate downstream impacts of Establishment changes.

Skills

HR systems

Data analysis

Attention to detail

Communication skills

GDPR knowledge

Tools

iTrent

HRIS system

Job description

HR Establishment Data Assistant

£25,510 - £28,344 per annum (depending on experience)

Home based, commutable distance to Worcester/Birmingham for occasional travel as required

Permanent, Full Time

Are you experienced in HR with a passion for HR systems & data, an analytical mindset and the ability to implement processes and contribute to continuous improvement?

If so, we currently have a fantastic opportunity for an HR Establishment Data Assistant to join and provide high‑quality administrative and system support within the HR Information Systems team, with a specific focus on maintaining and improving the organisation's Establishment data and processes.

As our HR Establishment Data Assistant, you will:

• Create, amend and maintain Establishment posts and positions within the HR system (iTrent), ensuring accuracy and alignment with approved structures.
• Review large volumes of Establishment and organisational data, carrying out integrity checks to identify gaps, inconsistencies or anomalies.
• Liaise with HRIS colleagues to process system updates, structural changes and Establishment adjustments in a timely and controlled manner.
• Support senior HR colleagues by actioning system changes, analysing data, and identifying anomalies or inconsistencies that require clarification.
• Contribute to continuous improvement by questioning existing processes, suggesting enhancements, and applying logical thinking to resolve issues.
• Work collaboratively with the HR Establishment Lead and wider HRIS team to maintain a robust, well‑controlled Establishment structure within the HR system.
• Contribute ideas for improving Establishment processes, data flows and system controls.
• Apply analytical and logical thinking to anticipate downstream impacts of Establishment changes.

What are we looking for?

• Demonstrable experience of administering an integrated HR/Payroll system
• Experience of working with HR systems and data, use of iTrent would be ideal

• Effective verbal, written and interpersonal skills to communicate confidently at all levels, whilst maintaining good working relationships with a diverse range of people
• Working effectively as part of a small team, able to work accurately to tight deadlines
• Experience of working with HR policies and procedures
• Knowledge of GDPR and other legislation applicable to information management
• Intermediate knowledge of Microsoft Office products (Word, Excel)
• Strong analytical and problem‑solving skills
• Inquisitive nature, able to analyse data and confidence to challenge

While this role is home based, you should be within a commutable distance to travel occasionally to Group offices and other locations as required. Our Group offices are located at Birmingham Business Park Solihull and Central Park, Worcester.

For more details about this position, please refer to the attached job description. If you'd like further information about the role, please email [e-mail]

Closing date for applications is 20th September with face‑to‑face interviews to be scheduled at our Birmingham office for those shortlisted.

We encourage early applications, as we may close the advert ahead of the advertised closing date if we receive a high volume of interest.

Recruitment agency support is not required, any speculative CVs will be treated as direct candidates.