HR Coordinator (12 Months) - HiBob & Onboarding

Immediate Live Co; Greater London; Hybrid; GBP 31.000 - 37.000; Vollzeit

Benefits dieser Stelle

25 days holiday plus Birthday day

Hybrid working + early finish Fridays

Cycle to work scheme

Enhanced family policies

Pension & Life Assurance

Zusammenfassung

Immediate is a UK-based publisher-backed brand portfolio. The People Coordinator will manage onboarding, payroll, benefits and HRIS (HiBob) administration, partnering with teams in London and Bristol to ensure accurate, timely payroll changes and compliant HR processes.

You will be the first line for ER matters, support policy implementation, reporting, and the improvement of the employee experience across a supportive, flexible, hybrid work environment.

Qualifikationen

• Proficient in Microsoft Office
• Previous HR/People Administrator or Assistant role
• Ability to manage multiple tasks and maintain great attention to detail
• Approachable, supportive and happy to help in any way
• A great team player and involved in projects
• Quick thinking and adaptability with employee concerns or conflict
• Familiarity with HRIS’s, labour laws, and best practices
• Clear and effective communication, building strong working relationships
• Handle confidential information and GDPR compliance
• Desire to work in a progressive, flexible HR environment

Aufgaben

• Own day-to-day HR administration, including trackers, invoices, references and employee documentation
• Coordinate payroll changes with London and Bristol teams for on-time, accurate processing
• Be HiBob Super User, keep the system accurate and explore its capabilities
• Identify automations to improve processes using AI tools or system features
• Perform monthly compliance checks (right to work docs, change sign-offs)
• Create HR reports and provide insights to support people strategy
• Assist People Partners with HR data analysis as needed
• Provide first-line support on ER matters and guide managers before escalation
• Coordinate family-friendly policy guidance and leave processes
• Support probation management, reminders and extensions as needed
• Prepare templates for PIPs and performance discussions, maintain records
• Draft talking points for meetings on change management and redundancy
• Note accurately in investigations, disciplinary and grievance meetings
• Handle benefits queries (holiday, vouchers, cycle to work, EAP, etc.)
• Manage HR inbox, escalate as needed per GDPR and policy
• Coordinate Induction sessions and new joiner activity
• Lead new starter check-ins and exit interviews, share insights
• Improve onboarding experience from offer to probation end
• Own and deliver own projects and support wider team initiatives
• Suggest improvements to make Immediate a better place to work
• Be an proactive, positive member of HR team and cover ad hoc duties

Kenntnisse

Multi-tasking

Attention to detail

Communication

Team player

Confidentiality

GDPR knowledge

Problem solving

Tools

HiBob HRIS

Payroll systems

Jobbeschreibung

Immediate is a UK-based publisher-backed brand portfolio. The People Coordinator will manage onboarding, payroll, benefits and HRIS (HiBob) administration, partnering with teams in London and Bristol to ensure accurate, timely payroll changes and compliant HR processes.

You will be the first line for ER matters, support policy implementation, reporting, and the improvement of the employee experience across a supportive, flexible, hybrid work environment.