HR Assistant (Domiciliary Care)

ICES: Data, Discovery, Better Health; Colchester; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Pension

Holiday entitlement

Wellbeing support

Job summary

Stivic Care Services is seeking an HR Assistant to deliver proactive HR support across recruitment, onboarding, training administration and day-to-day people queries.

You will provide compliant HR administration, support right-to-work checks, DBS processing and maintain audit trails while promoting confidentiality in a regulated care environment.

Qualifications

• Previous experience in an HR Administrator/Assistant role (care sector experience welcome but not essential).
• Strong attention to detail, excellent organisation and confidence managing competing priorities.
• A professional, discreet approach—comfortable handling sensitive information.
• Good IT skills (MS Office; Excel desirable) and experience using HR systems.
• CIPD Level 3 (or working towards) is desirable.

Responsibilities

• Recruitment & onboarding: Support vacancy posting, interview coordination, offers, references and onboarding packs.
• Safer recruitment & compliance: Assist with right to work checks, DBS administration and maintaining clear audit trails.
• HR administration: Prepare contracts, letters and documents; maintain accurate employee files and HR systems.
• Training coordination: Book mandatory training, track completion/expiry dates and keep training matrices up to date.
• Employee relations support: Prepare paperwork, take notes in meetings and draft outcome letters for absence, capability and conduct processes.
• HR reporting: Produce basic reports/KPIs (e.g., headcount, turnover, sickness, training compliance).
• First-line HR queries: Respond professionally, signpost policies and elevate complex issues appropriately.

Skills

Attention to detail

Organisation

Prioritisation

Discretion

MS Office

HR systems

Education

CIPD Level 3

Tools

HR systems

MS Office

Job description

Location: 75 East Hill Colchester, Essex, CO1 2QW | Salary: £26,000 - £28,000 | Hours: Full-time | Contract: Fixed-term - up to 12 months | Start date: Immediate start

Stivic Care Services is looking for a proactive HR Assistant to join our domiciliary care service on a temporary fixed-term contract (up to 12 months). You will provide high-quality, compliant HR support across recruitment, onboarding, training administration and day-today people queries-helping our teams deliver outstanding care in the community.

Key responsibilities

• Recruitment & onboarding: Support vacancy posting, interview coordination, offers, references and onboarding packs.
• Safer recruitment & compliance: Assist with right to work checks, DBS administration and maintaining clear audit trails.
• HR administration: Prepare contracts, letters and documents; maintain accurate employee files and HR systems.
• Training coordination: Book mandatory training, track completion/expiry dates and keep training matrices up to date.
• Employee relations support: Prepare paperwork, take notes in meetings and draft outcome letters for absence, capability and conduct processes (with guidance).
• HR reporting:Produce basic reports/KPIs (e.g., headcount, turnover, sickness, training compliance).
• First-line HR queries: Respond professionally, signpost policies and elevate complex issues appropriately.

What we’re looking for

• Previous experience in an HR Administrator/Assistant role (care sector experience welcome but not essential).
• Strong attention to detail, excellent organisation and confidence managing competing priorities.
• A professional, discreet approach—comfortable handling sensitive information.
• Good IT skills (MS Office; Excel desirable) and experience using HR systems.
• CIPD Level 3 (or working towards) is desirable.

What we offer

• A supportive team and the opportunity to build HR experience in a regulated, people-focused sector.
• Structured onboarding and access to relevant training.
• Pension, holiday entitlement, and wellbeing support

Safeguarding & pre-employment checks

Stivic Care is committed to safeguarding and safer recruitment. Appointment is subject to satisfactory references, right to work and DBS checks (as applicable).

Please Note:

This role is not eligible for sponsorship.