HR Assistant

Dudley Lodge; West Midlands; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Training

Wellbeing events

Team building

EAP

Job summary

Dudley Lodge is seeking a proactive HR administrator to provide end-to-end recruitment support, from posting adverts to shortlisting and interview coordination, while ensuring Safer Recruitment and GDPR compliance.

You will manage personnel records, assist with induction, support colleagues, and maintain accurate trackers and documents in a busy office environment.

Qualifications

• Experience in recruitment administration and HR support.
• Knowledge of Safer Recruitment guidance and GDPR basics.
• Ability to work under pressure with high volumes of work.

Responsibilities

• Provide high-volume recruitment administration support from posting adverts to shortlisting progress.
• Coordinate interviews and prepare packs and schedules.
• Draft and maintain job descriptions and adverts in line with guidance.
• Maintain recruitment trackers and evidence progress and compliance.
• Assist with onboarding, offer letters, and contract changes.

Skills

Recruitment admin

Communication

Organisational skills

Job description

JOB PURPOSE

The post holder will provide extensive, end-to-end recruitment support, from initial application through to interview, appointment, and induction. This includes supporting recruitment campaigns, coordinating interviews, attending recruitment events where required, and ensuring all safer recruitment documentation is completed in line with organisational policy, Ofsted requirements, and regulatory standards.

In addition, the role will provide a wide range of high-quality administrative and office support to the Centres, there may be times when your role will require reception duties to support with office cover.

The primary focus of this job is to provide high quality administrative assistance within the HR Team. There will be an emphasis on personnel record management and recruitment.

We are looking for a highly motivated candidate with a can-do attitude, who can work accurately under pressure and prioritise high volumes of work.

DUTIES & RESPONSIBILITIES

To support the HR Team, you will:

• Provide high-volume recruitment administration support, ensuring a positive and professional candidate experience throughout
• Support recruitment activity from application stage through to appointment, including advertising vacancies, coordinating shortlisting processes, and tracking candidate progress
• Draft, update, and maintain job descriptions and adverts in line with safer recruitment guidance and Ofsted regulations
• Coordinate and support first- and second-stage interviews, including preparing interview packs, schedules, and documentation
• Support managers with recruitment logistics and, where required, attend interviews or recruitment events to provide administrative and practical support
• Maintain accurate recruitment trackers and spreadsheets to evidence progress, compliance, and decision-making
• Create and issue offer letters and contracts for new starters, and manage contractual changes for existing staff
• Ensure all new starter documentation is completed fully and accurately prior to start dates
• Chase and process safer recruitment checks in line with policy, including references, employment history gaps, medical fitness, qualifications, and DBS applications and renewals
• Participate in safer recruitment meetings and contribute to ongoing improvements in recruitment processes
• Maintain accurate and up-to-date personnel files and probation records
• Collate and maintain diversity and equality monitoring information
• Ensure compliance with GDPR, including secure storage of documents and appropriate processing of leaver records
• Minute meetings as required
• Support staff welfare administration, including communicating staff benefits
• Update sickness records and support managers with Return-to-Work processes
• Respond to HR-related email enquiries appropriately and professionally
• Communicate effectively with senior leaders, managers, staff, service users, and external professionals
• When required support the office with cover to answer calls ensuring they are directed to the most suitable person in a professional manner. And answer the door, complying with safeguarding procedures, directing visitors to where they should be
• Undertake other HR administrative duties as required

Benefits of working at Dudley Lodge:

• Continuous training and professional development opportunities
• Staff wellbeing events throughout the year
• Team building days
• Employee Assistance Programme - this is a scheme run by Dudley Lodge for its employees. It enables staff to gain access to qualified advisors for a wide range of services day or night.
• Cash plan - After 1 year's continuous employment, you can opt for free cover under this Cash Plan policy.
• A pension scheme with Standard Life, Dudley Lodge contributes 5% towards your pension, also matching additional employee contributions up to 7.5%. The company will increase its contribution to 10% after an employee has reached their 10 years' service, on condition employees contribute the same.
• Life Assurance - Group Life Assurance Policy with Unun Life. The scheme provides a tax-free benefit to all permanent employees, paying a lump sum amount of 2 x salary in the event of death in service.
• Free tea, coffee, water and fruit for all staff
• Enhanced holidays:
• 22 days plus 8 bank holidays - up to 5 years continuous employment
• 27 days plus 8 bank holidays - up to 10 years continuous employment
• 32 days plus 8 bank holidays - over 10 years continuous employment
• Flu Vaccine: For Staff that do not qualify for the flu vaccine through the NHS
• Bike (Cycle) Scheme

Dudley Lodge is committed to safeguarding and promoting the welfare of children and young people and vulnerable adults and expect all staff and volunteers to share this commitment.

We are an equal opportunities employer and welcome applications from all suitably qualified persons.

Candidates must be eligible to work in the UK. We regret to inform you that we do not offer sponsorship for this position.

Closing date until sufficient applications are received- previous applicants need not apply.