HR Assistant / Coordinator

Henlee Resourcing & Consulting Limited; Southampton; On-site; GBP 21,000 - 26,000; Full time

Job summary

Henlee Resourcing is looking for a highly organised HR Assistant / Coordinator to support the HR function in a Southampton-based role. You will handle onboarding, data maintenance, ER support, and respond to employee queries with confidentiality and accuracy.

The successful candidate will work closely with colleagues across the HR team, maintain payroll/HRIS data, generate reports, and help coordinate policies and documentation throughout the employee lifecycle.

Qualifications

• Demonstrable experience in a HR administrative / coordination role with particular focus on data management and excel
• Experience of managing competing demands and working to tight deadlines when needed
• Excellent organisation skills and ability to prioritise in a fast-changing environment
• Excellent communication skills and ability to work with multiple stakeholders
• Experience of using HR databases / HRIS

Responsibilities

• Assist with activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking
• Maintain employee files in accordance with data protection legislation and internal retention policies
• Provide support for ER processes, including preparing documentation, arranging meetings and taking confidential notes
• Assist with employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers
• Respond to first-line queries from employees and managers on HR policies, procedures, leave entitlements and HR systems
• Liaise with internal stakeholders and external providers to resolve administrative matters efficiently
• Develop knowledge of the HRIS, becoming a key contact for routine system administration, data maintenance and user support
• Maintain employee information across the HRIS including organisational changes, salary amendments, promotions, contractual updates and personal details
• Produce HR reports to support business requirements and decision making
• Help maintain HR templates, guidance documents and policy information, ensuring documentation remains current and compliant

Skills

HR admin experience

Excel

HRIS

Data management

Attention to detail

Tools

HRIS

Excel

Job description

Henlee Resourcing is working in partnership with this niche professional services company with a base in Southampton to recruit an enthusiastic HR Assistant / Coordinator on a permanent basis.

We are looking for a highly organised and detail-focused person. You will be working closely with colleagues across the HR function, providing efficient administrative support, maintain accurate employee data, coordinate trainees route to qualification and deliver an excellent experience for employees and managers alike. This is an ideal opportunity for someone who enjoys structured administration / coordinating, thrives in a fast-paced environment and takes pride in delivering work with a high level of accuracy and confidentiality.

This is an exciting opportunity to support the HR team in delivering a seamless operational service for every element of the employee lifecycle, supporting daily HR activities and assist in coordinating policies, processes and relevant documents / data.

About the role:

• Assist with activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking
• Maintain employee files in accordance with data protection legislation and internal retention policies
• Provide support for ER processes, including preparing documentation, arranging meetings and taking confidential notes where required
• Assist with the employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers
• Respond to first-line queries from employees and managers on HR policies, procedures, leave entitlements and HR systems, escalating where appropriate
• Liaise with internal stakeholders and external providers to resolve administrative matters efficiently
• Develop strong knowledge of the HRIS, becoming a key contact for routine system administration, data maintenance and user support
• Maintain employee information across the HRIS including organisational changes, salary amendments, promotions, contractual updates and personal details
• Produce HR reports to support business requirements and decision making
• Help maintain HR templates, guidance documents and policy information, ensuring documentation remains current and compliant

About you:

• Demonstrable experience in a HR administrative / coordination role with particular focus on data management and excel
• Excellent attention to detail and a conscientious approach
• Experience of managing competing demands and working to tight deadlines when needed
• Excellent organisation skills with the ability to prioritise and thrive in an evolving environment
• Excellent communication skills (verbal and written) and the ability to work constructively with multiple stakeholders
• Team player, focused on providing a commercially centred service but able to work independently and on own initiative within specified guidelines
• Experience of using HR databases / HRIS

If you are looking for an interesting and varied role with scope to progress in an organisation that is growing, and you possess the above skills / competencies, we are keen to hear from you.

Henlee Resourcing is a specialist full service human resources recruitment consultancy operating across the South West, M3 / M4 / M5 corridors.