HR Administrator — Onboarding & Records Specialist

Well-Safe Solutions Ltd; Aberdeen City; Hybrid; GBP 21,000 - 32,000; Full time

Job summary

Well-Safe Solutions Ltd in Aberdeen is seeking a proactive HR Administrator to provide high-quality, accurate administrative support across HR, Training and Competence, Payroll, and Culture and Development. You will manage onboarding, recruitment coordination, records maintenance, and payroll data entry, while ensuring GDPR compliance and secure handling of confidential information.

The role requires attention to detail, strong organisational skills and the ability to handle multiple priorities

Qualifications

• Previous experience in an HR administration role or strong administrative role handling confidential information and multiple stakeholders.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Clear and professional written and verbal communication skills.
• Ability to manage competing priorities and deliver work within required timescales.
• Proficient in Microsoft Office applications.
• Ability to handle confidential information with discretion and integrity.
• Proactive, collaborative and service-focused approach.
• Experience using HR information systems or training management systems.
• Experience in an operational, engineering, energy or offshore environment.

Responsibilities

• Coordinate onboarding activities ensuring a smooth experience for new employees and that all documentation and checks are recorded.
• Provide day-to-day HR administrative support across the employee lifecycle including joiners, changes, promotions and leavers.
• Support recruitment processes: monitor inbox, post adverts, correspondence with candidates, arrange interviews, prepare offers.
• Review CVs and retain potential candidates for future opportunities.
• Administer probation processes and maintain records.
• Maintain employee information across HR systems and training management systems.
• Monitor HR inbox and respond to routine enquiries.
• Maintain organisation charts and ensure up-to-date Employee Hub content.
• Support HR projects and confidential data handling.
• Ensure payroll-related data is accurate for payroll processing.

Skills

Administrative skills

Attention to detail

Communication skills

Prioritisation

Service-oriented

Tools

Microsoft Office

HR information systems

3TX

D365 HR

Training management systems

Job description

Well-Safe Solutions Ltd in Aberdeen is seeking a proactive HR Administrator to provide high-quality, accurate administrative support across HR, Training and Competence, Payroll, and Culture and Development. You will manage onboarding, recruitment coordination, records maintenance, and payroll data entry, while ensuring GDPR compliance and secure handling of confidential information.

The role requires attention to detail, strong organisational skills and the ability to handle multiple priorities