HR Data Entry Specialist — Onboarding & Records

Protocol; Cambridgeshire and Peterborough; On-site; GBP 18,000 - 19,000; Full time

Benefits offered by this job

Competitive hourly rate £13.00 - £14.0

Experience in HR & Recruitment

Education sector experience

Job summary

Further Education College is seeking a Data Entry Administrator to join the HR & Recruitment team. The role focuses on accurately entering staff data, supporting onboarding and maintaining confidential employee records within HR systems.

You will work closely with HR to ensure compliant documentation, timely data updates and efficient processing of applications and contracts. The role requires meticulous attention to detail and strong IT skills.

Qualifications

• Experience in data entry or administrative roles.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Proficient IT skills including MS Office.
• Ability to handle confidential information professionally.
• Experience in HR, recruitment, education or compliance administration is a plus.

Responsibilities

• Accurately input and maintain employee data across HR systems and databases.
• Process recruitment and onboarding documentation.
• Update personnel records, contracts and employee information.
• Monitor and record compliance documentation, including DBS checks, references and Right to Work.
• Support recruitment campaigns by processing applications and maintaining candidate records.
• Prepare and update spreadsheets, reports and data trackers.
• Maintain electronic and paper-based filing systems.
• Ensure all information is entered accurately and in a timely manner.
• Respond to general HR and recruitment administration enquiries.
• Provide administrative support to the wider HR and Recruitment department.
• Handle confidential and sensitive information in line with GDPR requirements.

Skills

Data entry

Attention to detail

Organisational skills

Communication skills

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Further Education College is seeking a Data Entry Administrator to join the HR & Recruitment team. The role focuses on accurately entering staff data, supporting onboarding and maintaining confidential employee records within HR systems.

You will work closely with HR to ensure compliant documentation, timely data updates and efficient processing of applications and contracts. The role requires meticulous attention to detail and strong IT skills.