HR Administrator (Northampton Students Union Students Only)

Assistance Dogs; United Kingdom; Remote; GBP 22,000 - 28,000; Full time

Job summary

South West Community Chaplaincy is seeking an HR Administrator to support our HR and Administrative Manager within the HR Department. Flexible around your hours of study, the role covers administration tasks across HR and staff support.

You will work on data entry, hiring support, policy updates, reporting, and reception duties as part of a small team.

Responsibilities

• Entering employment data into the company spreadsheet.
• Setting up new employees on the HR system.
• Assisting with the hiring process: creating job adverts, organising interviews, preparing onboarding documents.
• Amending policies and procedures as directed by the HR operations committee.
• Preparing timely HR related reports.
• Chasing missing HR documents (return to work forms, staff hours approval, PD reviews).
• Updating the HR induction for all role types with additions/changes.
• Updating the personal development allowance spreadsheet.
• Raising HR related purchase orders.
• Supporting investigations and complaints by writing confidential minutes.
• Filling in for the Union Administrator for HR minutes when absent.
• Complying with auditing processes and procedures.
• Using the Students Union LinkedIn page to interact with relevant posts.
• Carrying out any other generic HR admin tasks.
• Reception duties: answering calls, taking ad hoc requests, sorting mail.

Job description

We are looking for a HR Administrator to support us deliver our enabling strategy within our staff team! Flexible around your hours of study, the role involves the administration work to support our HR and Administrative Managerin our HR Department.

Principal Responsibilities:

1. 1. Entering employment data into the company spreadsheet
2. 2. Setting up new employees on our HR system.
3. 3. Assisting the HR and Administration Manager with the hiring process. For example:
   • Creating job adverts on the company website.
   • Organising interviews
   • Preparing onboarding documents
4. 4. Amending policies and procedures as directed by the HR operations committee.
5. 5. Prepare timely HR related reports.
6. 6. Chase any missing HR documents from management. For example: return to work forms, students staff hours approval and performance development reviews.
7. 7. Update the HR induction for all role types with any additions/changes.
8. 8. Update the personal development allowance spreadsheet.
9. 9. Raise any HR related purchase orders.
10. 10. Supporting the Investigations and Complaints procedure by writing confidential minutes for ongoing investigations
11. 11. Filling in for the Union Administrator for HR operations committee and People Strategy Minutes where there is absence.
12. 12. Comply with any auditing process and procedures.
13. 13. Use the Students Union Linked in page to regularly interact to relevant posts.
14. 14. Any other generic HR admin tasks
15. 15. Reception based duties, including but not limited to: Answering Phone calls, Taking Ad hoc Requests, Sorting through mail etc.