HR Administrator (Northampton Students Union Students Only)

Northampton Students' Union; Northampton; On-site; GBP 21,000 - 28,000; Full time

Job summary

Northampton Students' Union is seeking an HR Administrator to support us deliver our enabling strategy within our staff team. Flexible around your hours of study, the role involves the administration work to support our HR and Administrative Manager in our HR Department.

Responsibilities include entering employment data, setting up new employees on the HR system, assisting with hiring, updating policies, preparing reports, and handling reception duties.

Responsibilities

• Entering employment data into the company spreadsheet.
• Setting up new employees on the HR system.
• Assisting HR and Administration Manager with hiring—creating adverts on the company website; organising interviews; preparing onboarding documents.
• Amending policies and procedures as directed by the HR operations committee.
• Prepare timely HR related reports.
• Chase any missing HR documents from management (return to work forms; staff hours approval; performance development reviews).
• Update the HR induction for all role types with any additions/changes.
• Update the personal development allowance spreadsheet.
• Raise any HR related purchase orders.
• Support the Investigations and Complaints procedure by writing confidential minutes for ongoing investigations.
• Filling in for the Union Administrator for HR operations committee and People Strategy Minutes where there is absence.
• Comply with auditing processes and procedures.
• Use the Students Union LinkedIn page to regularly interact with relevant posts.
• Any other generic HR admin tasks
• Reception based duties, including answering phone calls, taking ad hoc requests, sorting through mail.

Job description

We are looking for a HR Administrator to support us deliver our enabling strategy within our staff team! Flexible around your hours of study, the role involves the administration work to support our HR and Administrative Manager in our HR Department.

Principal Responsibilities:

1. Entering employment data into the company spreadsheet

2. Setting up new employees on our HR system.

3. Assisting the HR and Administration Manager with the hiring process. For example:

Creating job adverts on the company website.

Organising interviews

Preparing onboarding documents

4. Amending policies and procedures as directed by the HR operations committee.

5. Prepare timely HR related reports.

6. Chase any missing HR documents from management. For example: return to work forms, students staff hours approval and performance development reviews.

7. Update the HR induction for all role types with any additions/changes.

8. Update the personal development allowance spreadsheet.

9. Raise any HR related purchase orders.

10. Supporting the Investigations and Complaints procedure by writing confidential minutes for ongoing investigations

11. Filling in for the Union Administrator for HR operations committee and People Strategy Minutes where there is absence.

12. Comply with any auditing process and procedures.

13. Use the Students Union Linked in page to regularly interact to relevant posts.

14. Any other generic HR admin tasks

15. Reception based duties, including but not limited to: Answering Phone calls, Taking Ad hoc Requests, Sorting through mail etc.