HR Administrator (Northampton Students Union Students Only)

Confidential; Northampton; On-site; GBP 21,000 - 28,000; Part time

Job summary

Confidential in the United Kingdom is seeking an HR Administrator to support the HR and Administrative Manager in delivering our enabling strategy. The role is flexible around your hours of study and focuses on essential HR admin tasks.

You will enter employment data, set up new employees on the HR system, assist with hiring, and prepare onboarding documents and induction materials. Reception duties and general HR admin tasks are also part of the role.

Qualifications

• Experience providing HR administrative support to a team.
• Strong data entry and record-keeping skills.
• Ability to prepare onboarding documents and correspondence.
• Familiar with HR processes and confidentiality.

Responsibilities

• Enter employment data into the company spreadsheet.
• Set up new employees on the HR system.
• Assist with the hiring process, including advert creation and interviews.
• Prepare onboarding documents and induction materials.
• Amend policies and procedures as directed by the HR operations committee.
• Prepare timely HR related reports.
• Support investigations and minute-taking where required.
• Reception duties and general admin tasks.

Skills

HR administration

Data entry

Record keeping

Recruitment support

Job description

We are looking for a HR Administrator to support us deliver our enabling strategy within our staff team! Flexible around your hours of study, the role involves the administration work to support our HR and Administrative Manager in our HR Department.

Principal Responsibilities:

1. Entering employment data into the company spreadsheet

2. Setting up new employees on our HR system.

3. Assisting the HR and Administration Manager with the hiring process. For example:

Creating job adverts on the company website.

Organising interviews

Preparing onboarding documents

4. Amending policies and procedures as directed by the HR operations committee.

5. Prepare timely HR related reports.

6. Chase any missing HR documents from management. For example: return to work forms, students staff hours approval and performance development reviews.

7. Update the HR induction for all role types with any additions/changes.

8. Update the personal development allowance spreadsheet.

9. Raise any HR related purchase orders.

10. Supporting the Investigations and Complaints procedure by writing confidential minutes for ongoing investigations

11. Filling in for the Union Administrator for HR operations committee and People Strategy Minutes where there is absence.

12. Comply with any auditing process and procedures.

13. Use the Students Union Linked in page to regularly interact to relevant posts.

14. Any other generic HR admin tasks

15. Reception based duties, including but not limited to: Answering Phone calls, Taking Ad hoc Requests, Sorting through mail etc.