HR Administrator (Maternity Cover)

networx Recruitment; Cambridge; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Fixed-term contract (11 months)

Probation period (4 months)

Job summary

Trinity Hall is seeking a motivated HR Administrator to join the HR team on a fixed-term basis. Based in the Bursarial Office, you will support staff, Fellows and casual workers across the employee lifecycle, reporting to the Director of HR and Senior HR Administrator.

The role is based at our central site, Monday to Friday, 08:00–17:00, for a minimum of 30 hours per week across four to five days, with an initial start in early December and an 11‑month fixed-term contract.

Qualifications

• Proven administrative experience, ideally in HR.
• Excellent communication and interpersonal skills.
• Strong organisational abilities and attention to detail.
• Empathy, discretion and diplomacy when handling sensitive matters.
• Calm, composed manner in challenging situations.

Responsibilities

• Support recruitment by scheduling interviews, communicating with candidates, updating the ATS and liaising with recruiting managers.
• Maintain accurate employee records and enter data promptly into HR systems.
• Support onboarding, offboarding and related employee documentation.
• Handle telephone and email enquiries professionally, answering routine HR queries or escalating as needed.
• Coordinate interviews and room bookings, and support selection processes as required by the Director of HR.
• Conduct Right to Work checks in line with current UK immigration requirements.

Skills

Administrative experience

Communication skills

Organization skills

Attention to detail

Discretion and diplomacy

Calm under pressure

Tools

Applicant Tracking System (ATS)

Job description

We are seeking a motivated and experienced HR Administrator to join Trinity Hall's HR team on a fixed-term basis. Based within the Bursarial Office, you will work closely with the Director of HR and Senior HR Administrator to deliver accurate and timely support across the employee lifecycle for staff, Fellows and casual workers. The role requires strong organisational skills, attention to detail and discretion when handling sensitive information.

This is an excellent opportunity to develop your HR career.

The role is based at our central site, Monday to Friday, between 08:00 and 17:00, for a minimum of 30 hours per week across four to five days.

Ideal start: Early December

What We Offer

• Fixed Term Contract (11 months)
• Full-time position within a supportive and friendly team (minimum 30 hours)
• There will be a four-month probationary period

What We are Looking For

• Proven administrative experience, ideally gained in HR, or similar environment
• Excellent communication and interpersonal skills
• Exceptional organisation skills
• Meticulous attention to detail
• Empathy, discretion and diplomacy when handling sensitive matters
• A calm and composed approach to challenging situations

Duties

This is a varied post with duties to include:

• Support recruitment by scheduling interviews, communicating with candidates, updating the Applicant Tracking System and liaising with recruiting managers.
• Maintain accurate employee records and enter data promptly into HR systems.
• Support onboarding, offboarding and related employee documentation.
• Handle telephone and email enquiries professionally, answering routine HR queries or escalating as needed.
• Coordinate interviews and room bookings, and support selection processes as required by the Director of HR.
• Conduct Right to Work checks in line with current UK immigration requirements.

Further details about this position can be found in the attached Job Description.

Interviews and appointment may proceed before closing date should some applicants prove to fulfil job criteria.

About Us

Trinity Hall was founded in 1350 by the Bishop of Norwich primarily to teach Canon and Civil Law. Today, Trinity Hall is a progressive, liberal institution catering for the majority of subjects taught in the University. We have approximately 350 undergraduate and 250 graduate students, 65 Governing Body Fellows and 160 staff.

While the College is dedicated to academic excellence, we are proud of our reputation as a friendly and supportive institution for students, staff and Fellows alike. We have three sites located in Cambridge: Central, Wychfield, Thompson's Lane and Bateman Street.

At Trinity Hall we are proud of our retention rates and of the globally important research undertaken by our Fellows. Come and join the team and work for us.

The College is committed to the principle and practice of equal opportunities and aims to be an equal opportunities employer. The College's employment policy seeks to ensure that no job applicant or employee receives less favourable treatment on any grounds that are unjustified in terms of equality of opportunities for all.