HR Administrator (Fixed Term)

University of Cambridge; Cambridge; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

36 days annual leave

Pension scheme

Retail discounts

Work-life balance

Relocation/accommodation support

Job summary

The University of Cambridge is seeking an HR Administrator within HR Shared Services to handle HR transactional administration across the employee lifecycle, ensuring accurate processing of contractual documents, leave, references and payments. The role supports high-volume processes with a focus on accuracy and exceptional service.

You will join a friendly team, working under the HR Administration Manager and Deputy, with hybrid working possibilities and opportunities for development within a

Qualifications

• Experience in an administrative role within a service oriented environment.
• Excellent customer service skills.
• Experience administering high volume processes to tight deadlines.
• Ability to work to a high degree of accuracy with excellent attention to detail.
• Evidence of strong communication skills across methods.
• Ability to plan workload while adapting to changing priorities.
• Experience working independently and as part of a team, with initiative to troubleshoot and resolve issues.

Responsibilities

• Provide HR transactional administration relating to employees' terms and conditions throughout the employment lifecycle.
• Process contractual documentation, leave administration, redundancy calculations, references and related payments.
• Support ongoing schemes and processes under HR Shared Services (e.g., promotion schemes and reward programs).
• Help implement and follow documented procedures within the team and contribute to continuous improvement.

Skills

Administrative experience

Customer service

Attention to detail

Communication skills

Time management

Teamwork

Initiative

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The University of Cambridge is recognised globally as a renowned centre for research, education and scholarship. We employ more than 12,500 staff in a range of academic, research and professional services roles, all of whom play a key role in maintaining and enhancing our world leading reputation. Our people are our greatest asset, and it is critical to our continued success that we create the right conditions for our people to thrive at Cambridge.**About the Role:**As an HR Administrator within the HR Shared Services (HRSS) you will be responsible for providing all HR transactional administration relating to employees' terms and conditions throughout the life cycle of their employment, processing transactions in a professional, efficient and accurate way ensuring that a high level of service is received by new and existing members of the University. This includes (but is not limited to) contractual documentation, leave administration, redundancy calculations, employment references and payments and outcomes from regular exercises such as contribution reward schemes and promotion schemes.Joining a friendly and supportive team, working with the HR Administration Manager (and Deputy), this role develops and implements the documented procedures of the team and contributes to a culture of continuous improvement.**We're looking for someone with:*** Experience in an administrative role within a service orientated environment.* Excellent customer service skills.* In-depth working experience of Microsoft Word, Excel and Outlook.* Experience of administering high volume processes to tight deadlines.* The ability to work to a high degree of accuracy with excellent attention to detail.* Evidence of strong communication skills in a variety of methods.* The ability to plan your workload while also adapting to changing priorities.* Experience of working independently as well as working as part of a team and being able to take initiative to troubleshoot and resolve issues.Further information about the role and its responsibilities is available via the link below.**Benefits of working at Cambridge include:*** Competitive rates of pay with automatic service-related pay progression and annual cost of living increases;* Generous annual leave allowance of 36 days paid leave (including bank holidays);* Flexible and hybrid working opportunities;* Generous maternity, adoption and shared parental leave entitlement and other family friendly schemes (e.g. workplace nurseries and salary exchange schemes for childcare);* An auto-enrolment pension scheme , with a generous employer contribution;* Travel benefits and retail discounts at over 2,000 local and national stores;* Schemes to support with relocation / the provision of accommodationThe University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Elements of this role are suitable for hybrid working, where staff can split their time between in-person collaboration and remote working. The frequency of the remote elements of the role can be discussed with the recruiting manager.Fixed-term: The funds for this post are available for 12 months in the first instance.Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check and a security check.Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.Closing date for applications: Midnight, Sunday 11th October 2026Interviews for the role will be held: Week beginning 2nd November 2026Please quote reference AH50148 on your application and in any correspondence about this vacancy.The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.The University has a responsibility to ensure that all employees are eligible to live and work in the UK.