HR Administrator

Sapientia Education Trust; Wymondham; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

A personal Sodexo account with access 

Flexibility on hours during school hol

Assistance Wellbeing Support 24/7

Job summary

Sapientia Education Trust is seeking an organised HR Administrator to support a busy HR team at Wymondham College. You will handle recruitment coordination, onboarding checks and maintain accurate HR records across the Trust’s schools.

The role requires strong communication, discretion and time management to meet deadlines and contribute to quality HR services. This is a permanent, full‑time post with standard school hours and a focus on staff welfare.

Qualifications

• GCSE English and Maths grade C/4 or equivalent.
• Proficient ICT skills; experience with Microsoft Office suite.
• Experience in HR or education environment is beneficial but not required.
• Prior experience with HR MIS such as MHR iTrent is advantageous.

Responsibilities

• Coordinate recruitment activity, including arranging interviews and documentation.
• Support onboarding and pre-employment checks completion.
• Prepare induction paperwork and coordinate training records.
• Provide admin support to HR Managers and team.
• Coordinate investigations, meetings and casework processes.
• Prepare correspondence, invitations and outcome letters.
• Take accurate meeting notes and minutes.
• Produce workforce reports and data analyses as required.
• Maintain confidential HR records and documentation.

Skills

Communication

Time management

Teamwork

Attention to detail

Discretion/confidentiality

Flexibility

Education

GCSE English & Maths grade C/4

Tools

Microsoft Office

Excel

Word

Access

Job description

HR Administrator

Location: Wymondham College, Wymondham

Salary: £26,403 - £28,142 per annum

Vacancy Type: Permanent, Full Time (37.5 hours per week)

At Sapientia Education Trust, our students are at the heart of everything we do, and our HR team plays a vital role in supporting the staff who make a difference every day. We are seeking an organised, proactive and professional individual to join our busy HR team as an HR Administrator. This is an exciting opportunity to support a wide range of HR activities across our growing Trust.

THE ROLE

the HR Administrator will provide comprehensive administrative support across the HR function, helping to coordinate recruitment activity, support employee relations processes and contribute to the effective delivery of HR services across the Trust.

The role includes the following:

• Coordinating recruitment activity, including arranging interviews and preparing recruitment documentation.


• Supporting onboarding processes and ensuring all pre-employment checks are completed.


• Preparing induction paperwork and coordinating mandatory training records.


• Providing administrative support to HR Managers and the wider HR team


• Coordinating investigations, formal meetings and casework processes


• Preparing correspondence, including meeting invitations and outcome letters.


• Taking accurate meeting notes and minutes.


• Producing reports and workforce data analysis as required


• Maintaining confidential HR records and documentation

PERSON SPECIFICATION

The personal competencies expected of an HR Administrator are:

• The ability to communicate clearly and tactfully using appropriate methods, high attention to detail and an awareness of the impact of your own communication on others;


• Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;


• Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.


• Ability to accept responsibility for own actions, prioritise workloads effectively, meet deadlines and respond positively to challenges.

The professional competencies expected of an HR Administrator are:

• Excellent communication and interpersonal skills;


• Be flexible in managing and planning daily, weekly, monthly workloads;


• Have very good time management, planning and organisational skills;


• Able to work with minimum supervision and as part of a team;


• Be able to contribute to the analysis of problems and make suggestions for solutions;


• Have the ability to maintain confidentiality at all times, and use tact, diplomacy and empathy where necessary;


• Committed to providing the best possible service to the staff, governors, students and parents.

The qualifications and previous experience required of the HR Administrator are:

• A minimum of a grade C / 4, or equivalent, in English and Maths GCSE.


• Have a sound track record of good quality administration and be proficient in ICT database and software systems, particularly Microsoft Office, Access, Excel and Word;


• Experience of an HR or education environment would be beneficial, but not a requirement;


• Previous experience of the MHR iTrent MIS would be an advantage, but full training will be provided.

ABOUT US

The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. SET currently consists of 9 secondary schools and 14 primary schools, educating over 5,500 pupils.

WHAT WE OFFER

• A personal Sodexo account with access to high street discounts


• Flexibility on hours during the school holidays


• Assistance Wellbeing Support 24/7