HR Administrator

Allen Associates (Oxford) Ltd; Oxford; On-site; GBP 2,066,000 - 2,480,000; Full time

Benefits offered by this job

Holiday pay

Weekly PAYE payroll

Job summary

Allen Associates (Oxford) Ltd seeks a temporary HR Administrator to support a busy HR team in Oxford. You will handle employee lifecycle administration, onboarding, and payroll-related tasks, with immediate start and a weekly PAYE payroll process.

The role offers 36.5 hours per week, typically Monday to Friday, and an initial 3–4 month assignment with potential extension for the right candidate. Experience with HR systems and confidential records is essential.

Qualifications

• Proven experience in HR administration or a similar role.
• Strong organisational skills to meet deadlines.
• Proficiency in Microsoft Office and HR systems such as PeopleXD.
• Knowledge of HR policies and payroll support processes.
• Confident communicator with excellent interpersonal skills.
• Ability to work independently and within a team.
• Good judgement in escalating queries.

Responsibilities

• Acting as a first point of contact for HR queries, providing guidance and referring complex issues to the HR team.
• Supporting recruitment and onboarding activities, ensuring documentation and processes are completed promptly.
• Managing administration related to employees' lifecycle including starters, changes, and leavers.
• Maintaining accurate and confidential employee records, including absence and leave data.
• Assisting with monthly payroll processes, ensuring that employee changes, new starters, leavers, and relevant updates are processed accurately and on time.
• Following policies, procedures, and deadlines to ensure compliance and accuracy.
• Monitoring key dates and actions, producing reports, and assisting with HR system improvements.

Skills

HR administration

Organisational skills

Microsoft Office

HR systems (PeopleXD)

Payroll support

Communication skills

Teamwork & independence

Tools

Outlook

Word

Excel

PeopleXD

Job description

Are you an organised, proactive HR professional seeking a temporary role that offers variety and the chance to support a busy HR team? This is an exciting opportunity to gain experience supporting employee lifecycle processes and maintaining HR records within a dynamic environment. The role involves core payroll support responsibilities, so your experience working with payroll systems will be highly valued.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary HR Administrator Responsibilities

This position will involve, but will be limited to:

• Acting as a first point of contact for HR queries, providing guidance and referring complex issues to the HR team
• Supporting recruitment and onboarding activities, ensuring documentation and processes are completed promptly
• Managing administration related to employees' lifecycle including starters, changes, and leavers
• Maintaining accurate and confidential employee records, including absence and leave data
• Assisting with monthly payroll processes, ensuring that employee changes, new starters, leavers, and relevant updates are processed accurately and on time
• Following policies, procedures, and deadlines to ensure compliance and accuracy
• Monitoring key dates and actions, producing reports, and assisting with HR system improvements

Temporary HR Administrator Rewards

• Between £14.98 and £18.30 per hour, plus holiday pay, paid via the Allen Associates weekly PAYE payroll
• 36.5 hours per week, Monday to Friday, usually starting at 9am
• Initial assignment of approximately 3-4 months, with potential for extension for the right candidate
• Experience supporting HR and payroll processes within a professional environment
• Opportunity to develop skills in HR administration within a reputable organisation

The Company

Our client is an organisation overseeing the management of a large property portfolio including around 450 buildings and related infrastructure within Oxfordshire. They operate with a professional approach and encourage a collaborative working environment.

Temporary HR Administrator Experience Essentials

• Proven experience in HR administration or a similar role
• Strong organisational skills to meet deadlines
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and familiar with HR systems such as PeopleXD or other databases
• Knowledge of HR policies, procedures, and payroll support processes
• Confident communicator with excellent interpersonal skills
• Ability to work independently and within a team, with good judgement in escalating queries

Location

Based in Central Oxford, there is no parking on site.