HR Administrator

Ad Talent; Greenham; On-site; GBP 21,000 - 32,000; Full time

Job summary

LVS Ascot is seeking a proactive HR Administrator to support recruitment, safeguarding compliance, payroll, and the full employee lifecycle within its busy HR team. The role reports to the Head of HR and demands accuracy, discretion and a proactive approach.

You will manage advertising, shortlisting, interviews, HR documentation and system updates while maintaining safeguarding records and confidentiality. This is a term-time plus holidays position in a school setting.

Qualifications

• Experience in a busy administrative environment.
• Experience with recruitment, safeguarding and payroll is desirable.
• CIPD Level 3 or working towards it is advantageous.

Responsibilities

• Advertise vacancies and manage applications across recruitment platforms.
• Screen applications and support managers during shortlisting.
• Organise interviews, prepare packs and coordinate arrangements.
• Provide a professional recruitment experience to candidates.
• Complete pre-employment checks including references and DBS checks.
• Maintain safeguarding records and the Single Central Register.
• Prepare contracts and employment documentation.
• Coordinate inductions and maintain probation/training records.
• Update HR systems (iSAMS) accurately and promptly.
• Monitor staff absence and assist with return-to-work procedures.
• Assist with monthly payroll and payroll changes.
• Produce HR reports and maintain secure filing.

Skills

Proactive problem-solving

Organised

Microsoft Office

Interpersonal skills

Education

CIPD Level 3 (desirable)

Tools

iSAMS

Applicant tracking systems (ATS)

Job description

Are you a proactive and highly organised HR professional who thrives in a busy, fast-paced environment?

HR Administrator - Recruitment and Compliance

LVS Ascot, Ascot, Berkshire, SL5 8DR

Competitive salary

Full time | 35 hours per week | 52 weeks per year

LVS Ascot is looking for a resilient, adaptable and highlyorganised HR Administrator to join its busy Human Resources team.

This is an important and varied position requiring someone who can confidently manage competing priorities, remain calm under pressure and maintain exceptional accuracy and confidentiality. You will need experience working in a fast-paced professional environment, together with a proactive approach and theconfidence to take ownership of yourworkload.

About LVS Ascot

LVS Ascot is an independent, co-educational day and boarding school for pupils aged 4-19. The school provides a supportive and inspiring environment in which pupils are encouraged to develop academically and personally.

As part of the HR team, you will support employees working across the school's academic, pastoral, operational and boarding departments.

The role

Reporting to the Head of HR, you will provide efficient administrative support across recruitment, safer recruitment compliance, payroll and the full employee lifecycle.

Your responsibilities will include:

• Advertising vacancies and managing applications across recruitment platforms.
• Screening applications and supporting managers throughout shortlisting.
• Organising interviews, preparing interview packs and coordinating arrangements.
• Providing candidates with a professional and welcoming recruitment experience.
• Completing and recording pre-employment checks, including references, DBS and overseas checks where applicable.
• Maintaining the Single Central Register and other safeguarding records.
• Preparing contracts, offer letters and employment documentation.
• Coordinating inductions and maintaining probation, training and appraisal records.
• Updating HR systems and iSAMS accurately and promptly.
• Monitoring staff absence and supporting return-to-work procedures.
• Assisting with monthly payroll, including timesheets, starters, leavers and contractual changes.
• Producing HR reports and maintaining secure filing systems.

About you

You will be:

• Proactive and self-motivated, with a practical problem-solving approach.
• Resilient and adaptable, remaining calm and focused when priorities change.
• Highly organised, with the ability to manage multiple tasks and deadlines.
• Experienced in a busy, fast-paced administrative environment.
• Accurate and detail-focused, with strong written communication and proofreading skills.
• Warm, approachable and professional when dealing with candidates and colleagues.
• Able to handle confidential and sensitive information with complete discretion.
• Confident using Microsoft Word, Excel, Outlook and PowerPoint.
• Committed to safeguarding, equality, diversity and inclusion.

A good standard of education, particularly in English and Maths, is essential. Previous HR, recruitment, payroll, education or regulated-sector experience would be advantageous. CIPD Level 3, or working towards the qualification, would also be desirable.

This is a year-round position, providing essential HR support during term time and school holidays.

Safeguarding

LVS Ascot is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subj