HR Administration Assistant

Thinking Schools Academy Trust; Portsmouth; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Career development

Health & wellbeing support

Employee recognition

TSAT Benefits Portal

Blue Light Card

Job summary

The Portsmouth Academy, part of The Thinking Schools Academy Trust, is seeking an organised HR Administration Assistant to join our Office team. You will support staff across the employee lifecycle, ensuring accurate, confidential processes across recruitment, onboarding, records and payroll tasks.

Applications are welcomed from candidates seeking between 30–35 hours per week, with contracted hours to be agreed within this range, in a fast-paced school environment that values high standards and

Qualifications

• Experience in an education environment is desirable.
• Able to handle conflicting demands and tight deadlines.
• Methodical, accurate and confidential administration skills.

Responsibilities

• Recruitment administration, coordinating interviews and safer recruitment checks.
• Onboarding and pre-employment checks with complete documentation before start dates.
• Maintaining HR records and personnel files.
• Absence administration and monitoring triggers.
• Payroll information compilation and submission within deadlines.
• Offboarding administration and leaver processes.
• General administrative and reception support.

Skills

GCSE English/Maths (5+)

Microsoft 365

Administrative skills

Confidentiality

Education

GCSE English and Maths (5+)

Tools

Microsoft 365

Job description

About The Role

The Portsmouth Academy is seeking a highly organised and proactive HR Administration Assistant to join our Office administration team. This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys supporting others and is committed to maintaining high standards of accuracy, confidentiality and service.

You will play a key role in supporting staff across the employee lifecycle, ensuring our HR processes run smoothly and safeguarding and compliance responsibilities are met.

Applications are welcomed from candidates seeking between 30–35 hours per week and contracted hours can be agreed within this range.

Key Responsibilities

For a full list of responsibilities please see the attached job description.

• Recruitment administration, coordinating interviews, liaising with candidates and supporting safer recruitment checks.
• Onboarding and pre-employment checks, ensuring all documentation is complete before start dates.
• Maintaining accurate HR records and personnel files
• Absence administration including recording absence, monitoring triggers and supporting the absence management process.
• Payroll administration compile and submit payroll-related information accurately and within published monthly deadlines.
• Offboarding administration ensuring leaver processes are completed accurately and promptly.
• General administrative and reception support as part of the wider school office team.

About You

• Previous experience of working in a school or other education environment is desirable
• Ability to cope with conflicting demands, deadlines and priorities
• You will be able to work to tight deadlines in a methodical manner observing confidentiality at all times.
• Excellent administration skills, with a high level of efficiency and accuracy
• English and Maths to GCSE level 5+ /A*-C
• Strong IT skills including knowledge of Microsoft 365

About Us

The Portsmouth Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement.

‘Pupils are happy at school and proud to be members of its community’ – Ofsted

The Thinking Schools Academy Trust

The Thinking Schools Academy Trust is a family of schools across the South West, South, South East and East of England, consisting of early years, primary, secondary and specialist provision.

We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances.

Learn more about our Vision and Values here

What our Trust will offer you

• Career Development: We are committed to supporting your professional growth and offer a wide range of opportunities for career advancement. From staff development days and conferences to apprenticeships, we provide clear pathways for progression and promotional opportunities across our regions.
• Health and Wellbeing Support: Access our 24/7 Employee Assistance Programme, wellbeing support, Private Healthcare scheme, free flu vaccinations and eye care vouchers.
• Employee Recognition: Referral Scheme, Long Service Awards and the TSTARS Recognition Programme.
• TSAT Benefits Portal: A one-stop shop benefits hub that gives you access to a range of exclusive benefits including cashback from supermarkets and high street retailers, dental insurance scheme, Cycle to Work Scheme and discounted Gym Membership.
• Blue Light Card: Offering exclusive discounts and savings at thousands of retailers, restaurants, and attractions.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. As per KCSIE we will also undertake online searches for all shortlisted candidates, if you have any questions regarding this process please email [e-mail]