HR Admin Apprentice

Witham Prospect School

Bracebridge

On-site

GBP 12,000 - 18,000

Full time

2 days ago

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Job summary

Witham Prospect School is hiring a Business Administrator Apprentice to join the HR team. You will provide administrative support across HR operations, support recruitment, arrange interviews, check references, and help maintain staff records and DBS checks, while gaining practical HR experience.

The role offers structured training through Lincoln College and potential progression into a permanent HR Administrator position. Working week is Mon-Thu 9:00–16:30.

Qualifications

Essential GCSE English and Maths.
Strong communication and IT skills are required.
Attention to detail, organisation and reliability are important.

Responsibilities

Support recruitment and selection processes in line with Safer Recruitment Policy.
Assist in arranging interviews and sending relevant correspondence.
Obtain and verify references for new employees.
Audit HR files for compliance as required.
Organise meetings and take accurate minutes.
Maintain HR work diary and schedule meetings.
Prepare new starter HR files and ensure proper documentation.
Update DBS records and matrices as needed.
Remove leavers’ records from active lists and update staff contacts.
Provide general administrative support including mailing, scanning and photocopying.
Enter data using Word, Excel and school management systems.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Customer care skills

Problem solving skills

Number skills

Team working

Initiative

Non judgemental

Patience

Education

GCSE English and Maths

Tools

Microsoft Word

Microsoft Excel

Job description

Introduction

We are looking to appoint a business admin apprentice to join our HR team. You will comprehensively provide administrative support in the overall management of the HR operations and the delivery of strategic objectives to ensure that the organisation runs smoothly.

About the Employer

Witham Prospect School is a specialist care and education facility designed to support children and young people aged 11 to 19 with complex needs. We cater to children and young people with severe and profound learning disabilities, those on the autism spectrum, and those requiring additional care support.

What You'll Do

Main duties and Responsibilities:

To effectively support the recruitment and selection process in line with the organisation's Safer Recruitment Policy and ensure that the standardised process is maintained
Support in monitoring job recruitment adverts and following up on interested applicants
Assisting in arranging interviews for suitable applicants, sending all relevant correspondence and ensuring the interview room is ready
Support in preparing all recruitment packs and ensuring that they are sent
Support in obtaining and verifying references obtained for new employees
To support in auditing employees' HR files for compliance when required
To organise meetings when requested, attending, and taking accurate minutes as required, also ensure minutes are typed and given to staff to sign
To make sure that the HR work diary is properly managed, organised with meeting schedules logged in correctly
To ensure that all processing new starters HR files are organised, with file slips and documents obtained are put in the right order in readiness for processing
To ensure that employees' DBS online update checks are carried out, recorded promptly, and to highlight any DBS that requires renewing and ensure that employees' renewed DBS information is recorded on the DBS matrix / HR file
Ensure that all leavers' files are removed from the current employee’s cabinet and delete their details from the staff contact list
Maintain, update staff contact list and distribute it to the necessary people
To effectively provide general administrative and clerical support, including mailing, scanning and photocopying documents, etc.
Using computer systems - entering data and using programmes such as Microsoft Word, Excel and school management systems

Training Outcome

On successful completion of the apprenticeship, there may be an opportunity to progress into a permanent HR Administrator role, with further opportunities to develop your HR knowledge and career within the business.

Skills Required