HR Admin

Pertemps Sheffield; Sheffield; On-site; GBP 31,685,000 - 42,706,000; Full time

Job summary

Sheffield Hallam University is seeking an HR & Payroll Administrator to join the busy People Services Team in Sheffield. The role focuses on providing proactive administrative support across HR, payroll and related processes, ensuring accurate, timely service for staff and stakeholders.

You will monitor inquiries, support recruitment administration, contracts, leavers and payroll for casual staff. This role requires strong organisation and customer-focused service within a university setting.

Qualifications

• Experience in an administrative role.
• Experience supporting projects, meetings or events.
• Excellent communication and customer service skills.
• Ability to resolve queries or elevate them appropriately.
• Experience with HR and payroll processes.
• Good attention to detail and accurate record-keeping.

Responsibilities

• Provide day-to-day administrative support across HR, HROD and payroll processes.
• Monitor team inboxes and respond to enquiries.
• Support recruitment administration and start-date confirmations.
• Produce contracts of employment and manage leavers and resignations.
• Maintain employee records and files.
• Assist payroll processing for casual workers and external examiners.
• Produce employment references and process staff deductions.

Skills

Administrative skills

Customer service

HR/payroll knowledge

Attention to detail

MS Office

CRM systems

Tools

CRM systems

Microsoft Office

Job description

HR & Payroll AdministratorLocation: Sheffield Hallam University, Stoddart Building, Arundel Gate, Sheffield, S1 2ND

Pay Rate: £13.88 per hour

Hours: Monday to Friday, 8:30am – 4:30pm

Contract: Temporary, ASAP start until 31 October 2026

Start Date: ASAP

We are currently recruiting for an HR & Payroll Administrator to join a busy People Services Team at Sheffield Hallam University. This is an excellent opportunity for an experienced administrator who enjoys working in a customer-focused environment and has an interest in HR, payroll and people services.

The successful candidate will provide proactive and efficient administrative support across a range of HR, organisational development and payroll processes, ensuring a professional, accurate and responsive service to staff and stakeholders.

Key Responsibilities

• Provide day-to-day administrative support across HR, HROD and payroll processes.
• Monitor team inboxes, respond to enquiries and elevate more complex queries where appropriate.
• Support recruitment administration, including requesting references, pre-employment checks and confirming start dates.
• Produce contracts of employment and process staff leavers and resignations.
• Maintain accurate employee and leaver records and files.
• Support payroll processing for casual workers, visiting lecturers and external examiners, including fees and expenses.
• Complete ID verification and support UKVI and DBS checks.
• Produce employment references and process voluntary deductions and staff allowances.
• Provide administrative support for development programmes, training, meetings and events.
• Maintain databases and administrative systems, producing routine reports and statistical information when required.
• Support audits, system testing and process improvements.
• Assist with meetings and committees, including preparing papers, agendas and taking notes/minutes.
• Maintain online resources and information, ensuring content is accurate and up to date.
• Provide a high level of customer service while working within relevant legislation, policies, procedures and service level agreements.

About You

We are looking for someone who is organised, proactive and customer-focused, with strong administrative skills and the ability to manage a varied workload.

You will ideally have:

• Previous experience working in an administrative role.
• Experience supporting projects, training, meetings or events.
• Excellent communication and customer service skills, with the ability to resolve queries or elevate them appropriately.
• Experience working within policies, procedures and regulatory requirements.
• Knowledge or experience of HR and/or payroll processes.
• Good attention to detail and accurate record-keeping skills.
• Experience using CRM systems, databases and Microsoft Office applications.
• The ability to work collaboratively with colleagues and stakeholders while managing competing priorities.

Why Apply?

This is a great opportunity to gain or further develop experience within a People Services/HR and Payroll environment, working as part of a collaborative team within a university setting.

If you are an experienced administrator who can hit the ground running, provide excellent customer service and work accurately in a busy environment, we would love to hear from you.