Housekeeping Office and Stock Control Coordinator

Seymour Hotels Ltd; Saint Helier; On-site; GBP 18,000 - 24,000; Full time

Job summary

Seymour Hotels Jersey is seeking a hands-on Housekeeping Office and Stock Control Coordinator to join the Group Support team. The role combines office administration with practical stock management in a busy hospitality environment.

The successful candidate will manage daily paperwork, stock levels, purchase orders and supplier communications, while maintaining organised stockrooms and supporting reporting tasks. A flexible, proactive team player with strong attention to detail is essential.

Qualifications

• Experience in administrative, stock control or coordination roles.
• Strong organisational skills with attention to detail.

Responsibilities

• Provide day-to-day administrative support to the office team.
• Manage stock control for key items and maintain stock levels.
• Raise purchase orders, process deliveries and invoices, reconcile stock movements.
• Carry out regular stock checks and audits, report discrepancies to manager.
• Liaise with suppliers and internal departments for orders, deliveries and returns.
• Maintain tidy and safe stockrooms following health and safety guidelines.
• Assist with data entry and simple reports to track usage and spend.
• Handle general office tasks (filing, scanning, emails, calls).
• Build relationships across hotels and provide responsive service.

Skills

Administrative skills

Stock control

Coordination

Outlook

Excel

Tools

Stock/ordering systems

Job description

Housekeeping Office and Stock Control Coordinator

Department: Group Support

Employment Type: Permanent

Location: Seymour Support

Description

At Seymour Hotels we take pride in delivering exceptional experiences and creating magical memories. Our success is built on the dedication and passion of our employees, and we invite you to join a team committed to excellence beyond the ordinary for both our guests and colleagues.

We are proud to be recognized as the Jersey Best Workplace 2024 - Large Enterprise Winner, a testament to the incredible culture and success we’ve built together.

We’re looking for a hands-on Office and Stock Control Coordinator to join our busy team. This role is ideal for someone who enjoys a mix of office admin and physical tasks, thrives on keeping things organised, and isn’t afraid to roll up their sleeves when needed.

This position is available on either a full-time or part-time basis.

Please state clearly in your application whether you are applying for full-time or part-time hours.

What You'll Be Doing:

• Provide day-to-day administrative support to the office team, ensuring paperwork, records and systems are accurate, up to date and well organised.
• Manage stock control for key operational items (e.g. uniforms, guest amenities, stationery and consumables), ensuring appropriate levels are maintained across the business.
• Raise purchase orders, process deliveries and invoices, and reconcile stock movements in line with company procedures.
• Carry out regular stock checks and audits, investigating discrepancies and highlighting any issues or trends to your manager.
• Liaise with suppliers and internal departments to coordinate orders, deliveries and returns in a timely and professional manner.
• Maintain tidy, safe and well-organised stockrooms and storage areas, following health and safety and manual-handling guidelines at all times.
• Support with basic data entry and reporting, producing simple summaries or spreadsheets to help the team track usage, spend and variances.
• Assist with general office tasks such as filing, scanning, printing, responding to emails and answering telephone queries.
• Work closely with colleagues across the hotels, building strong relationships and providing a helpful, responsive service.
• Act as an ambassador for Seymour Hotels, living our values and helping to create magical memories for both our guests and colleagues.

What We’re Looking For

• Previous experience in an administrative, stock control or coordination role, ideally within hospitality, retail or a similar fast-paced environment.
• Strong organisational skills with excellent attention to detail and accuracy.
• Comfortable with a mix of office-based and physical work, including lifting, moving and organising stock (with appropriate equipment and training).
• Confident using basic IT systems (e.g. Outlook, Excel and stock or ordering systems); happy to learn new systems and processes.
• Numerate and comfortable working with figures, quantities and simple reports.
• A proactive, hands-on approach - you enjoy taking ownership, solving problems and seeing tasks through to completion.
• Able to prioritise workload, manage competing demands and meet deadlines.
• A genuine team player - friendly, supportive and able to build positive working relationships with colleagues and suppliers.
• Good communication skills with a professional, helpful manner.
• Reliable, punctual and flexible, with a positive attitude and a willingness to "roll up your sleeves" when needed.
• Experience in housekeeping is a bonus - but not essential.

Why work at Seymour Hotels of Jersey

Memorable experiences

Team Building and Fun (Summer Family BBQ, Annual Colleague Party, Colleague Talent Show, Beach games and surfing lessons, Movie Nights, etc)

Community Engagement and Giving Back (Participation in Charity Event, Jersey Marathon, Beach Clean Up, Green Team, etc.)

A great island lifestyle! Jersey enjoys unspoilt beaches, clean and pure sea air, and beautiful countryside. It is a safe and secure location and has a good climate.

Financial Stability

A competitive salary

Online retail discount platform through "Hospitality Action/ The Benefit Hub" giving our team members access to hundreds of discounts

Recognition schemes

Referral Scheme 'Introduce a Star' where you can earn extra money

"Visit Jersey Team Pass" - free entry to local visitor attractions

Recognition and Career Development

Diverse training and development opportunities, including in-house and external courses, access to the CPL/Access platform, and departmental cross-training

Internal transfer and promotion opportunities

Employee social events

Long Service Awards

Health and Wellbeing Support

Company sickness benefit scheme (after 6 months)

Free flu vaccination

24-hour Employee Assistance Programme - Hospitality Action / Spectrum Life wellbeing platform

Discount gym rates