Hire Controller (12 month FTC)

Jarvie Plant Group; City of Edinburgh; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Sick pay

Extra holidays

Learning & development programme

Employee discount scheme

Life assurance

Pension scheme

Wellbeing programmes

Cycle to work

Job summary

Jarvie Plant Group in Edinburgh invites applications for an ambitious Hire Controller on a 12-month fixed-term contract to cover maternity leave at our Newbridge Depot.

You will coordinate hire processes, support customers, and collaborate with workshop, transport and depot teams to maximise fleet utilisation.

This role offers hands-on experience in a busy hire operation with a family-owned culture and values focused on safety, collaboration and dependable service.

Qualifications

• Previous experience in hire operations, logistics, or customer service.
• Strong organisational skills and multi-tasking ability.
• Confident verbal and written communication with internal teams and customers.

Responsibilities

• Be the first point of contact for hire enquiries and provide professional support.
• Coordinate the full hire process from quotation to delivery and off-hires.
• Maintain accurate hire records and documentation in systems.
• Collaborate with workshop, transport and depot teams to maximise fleet utilisation.
• Plan and communicate equipment movements to ensure on-time delivery.
• Identify opportunities to improve processes and customer satisfaction.

Skills

Logistics coordination

Administration

Customer service

Communication skills

Organisational skills

Attention to detail

Problem solving

Tools

InspHire

HubSpot

Microsoft Office

Outlook

Job description

Join Our Growing Team at Jarvie Plant!

We are excited to offer the opportunity for a motivated Hire Controller (12 Month Fixed Term Contract Maternity Cover) to join our Plant Operations Team based at our Newbridge Depot.

In this role, you'll be at the heart of our operations, supporting customers, coordinating hires, and ensuring our equipment is where it needs to be, when it needs to be there. Your work directly contributes to Jarvie Plant's reputation for reliable, high-quality hire solutions and excellent customer service.

How This Role Supports the Delivery of Hire Solutions:

Our Hire Controllers play a key role in delivering exceptional service and operational efficiency. Your work ensures our customers receive the equipment they need, safely, efficiently, and on time. This position is being offered on a 12-month fixed-term contract to provide maternity cover, offering an excellent opportunity to gain experience within a busy and successful hire operation.

Key Responsibilities Include:

• Acting as the first point of contact for hire enquiries, providing professional and friendly support to customers and internal teams.
• Coordinating the full hire process from quotation and booking to scheduling deliveries and processing off-hires.
• Supporting operational efficiency by maintaining accurate hire documentation and system records.
• Collaborating with workshop, transport, and depot teams to maximise fleet utilisation and minimise downtime.
• Managing logistics to ensure equipment movements are planned, communicated, and completed on time.
• Proactively identifying opportunities to improve processes and enhance customer satisfaction.

What Makes You a Good Fit for This Role:

We'd love to see the following skills and experience from our applicants:

• Previous experience in hire operations, logistics, administration, or a customer service environment (preferred but not essential).
• Strong organisational skills with the ability to prioritise and manage multiple enquiries efficiently.
• Confident communication skills, both verbal and written, to liaise effectively with customers, suppliers, and internal teams.
• Excellent attention to detail to ensure accurate order processing, documentation, and asset tracking.
• A proactive, solution-focused approach with the ability to think on your feet.
• Comfortable using IT systems and CRM software (e.g. InspHire, HubSpot, Microsoft Office and Outlook).
• A collaborative team player who supports others to achieve shared goals.
• A positive attitude and a desire to grow your knowledge of fleet operations and the hire industry.

Why Work for Jarvie Plant:

As a family-owned business, Jarvie Plant is built on core values: Safety Conscious, Collaborative, Dependable, Progressive, and Responsible. In this role, you'll help put those values into action, delivering safe, efficient and customer-focused hire solutions. We're committed to supporting our people as much as we support our customers.

When you join Jarvie Plant, you'll benefit from:

• Competitive Salary with regular reviews to ensure your compensation stays aligned with industry standards
• Company Sick Pay, offering peace of mind in times of illness with financial support when you need it most
• Extra Holidays, with flexible buy/sell options for added flexibility
• Tailored Learning Opportunities through our dedicated Learning & Development Programme
• Employee Discount Scheme and a wide range of staff perks
• Life Assurance and a contributory Company Pension Scheme for peace of mind
• Supportive Wellbeing Programmes, including an Employee Assistance Programme (EAP) and family-friendly policies
• Cycle to Work Scheme to promote a healthy, active lifestyle

Important Information Before You Apply:

• This role is a 12-month fixed-term contract providing maternity cover.
• We're unable to offer sponsorship; applicants must have the right to work in the UK.
• Offers are subject to satisfactory pre-employment checks including references and, where relevant, DVLA, credit, or criminal checks.

Jarvie Plant – where people are, and always will be, our greatest asset!