Heathrow Facilities Admin: WIP, Maximo & Compliance Lead

Mitie Cleaning & Hygiene Services; Hounslow; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Flexible lifestyle benefits (Choices)

MiDeals discounts

Cycle to work

Life cover

Job summary

Mitie Cleaning & Hygiene Services is seeking a Facilities Management Administrator to join our Heathrow Airport contract on a 12-month fixed-term basis. The role focuses on managing maintenance work orders, supporting engineers and managers, and ensuring smooth administration across Maximo, SharePoint and Power BI systems.

You will maintain precise records, liaise with clients and suppliers, and assist with financial activities such as invoicing and revenue recovery.

Qualifications

• Previous experience in administration, work order management or a facilities management environment.
• Experience using business systems such as Maximo, Power BI, Microsoft Office and SharePoint.
• Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines.
• Excellent communication and stakeholder management skills.
• High attention to detail with strong problem-solving abilities and a proactive approach to work.

Responsibilities

• Manage and monitor planned and reactive maintenance work orders, ensuring timely completion and compliance with contractual requirements.
• Support Engineers, Supervisors and Managers with work order administration, quotations, purchase orders and completion documentation.
• Monitor current, overdue and upcoming work orders using Maximo, Power BI and other business systems, driving performance against contractual KPIs.
• Maintain accurate records within SharePoint, Maximo and company systems, ensuring all documentation, certificates and supporting evidence are correctly stored and attached.
• Liaise with clients, subcontractors, suppliers and internal teams while supporting financial activities including WIP monitoring, contractor payments, invoice processing and revenue recovery.

Skills

Administration

Organisational skills

Stakeholder management

Communication

Problem solving

Tools

Maximo

Power BI

Microsoft Office

SharePoint

Job description

Mitie Cleaning & Hygiene Services is seeking a Facilities Management Administrator to join our Heathrow Airport contract on a 12-month fixed-term basis. The role focuses on managing maintenance work orders, supporting engineers and managers, and ensuring smooth administration across Maximo, SharePoint and Power BI systems.

You will maintain precise records, liaise with clients and suppliers, and assist with financial activities such as invoicing and revenue recovery.