Healthcare Admin & Scheduling Coordinator

NHS Jobs; Leatherhead; On-site; GBP 31,000 - 32,000; Full time

Job summary

Epsom and St Helier University Hospitals NHS Trust is seeking an administrative professional to support a busy team. You will handle referrals, discharge paperwork, typing letters, booking appointments, and answering calls.

You will also take minutes, manage emails, process room bookings, monitor purchases, and prepare meeting rooms. This role requires accurate transcription and efficient, courteous communication in a NHS environment.

Qualifications

• Experience in administrative support preferred in healthcare settings.
• Strong organisational and communication skills.

Responsibilities

• Receive and process referrals to the relevant clinician and system(s).
• Process discharge paperwork and update system(s).
• Type letters dictated or provided by the team.
• Book appointments on the patient record system.
• Take minutes at team meetings and transcribe accurately.
• Answer telephone calls and relay messages promptly.
• General admin tasks: typing, copying, scanning, printing, laminating.
• Support the team in setting up rooms for meetings.
• Check and book rooms for others upon request.
• Scan documents for uploading to the patient record system.
• Respond to emails appropriately and forward as needed.
• Monitor and raise purchase requisitions for stationery and services.
• Arrange clinic appointments.

Job description

Epsom and St Helier University Hospitals NHS Trust is seeking an administrative professional to support a busy team. You will handle referrals, discharge paperwork, typing letters, booking appointments, and answering calls.

You will also take minutes, manage emails, process room bookings, monitor purchases, and prepare meeting rooms. This role requires accurate transcription and efficient, courteous communication in a NHS environment.