Health and Safety Administrator- Part Time

Nominate Recruitment Ltd; Belfast City District; On-site; GBP 19,000 - 20,000; Part time

Job summary

Nominate Recruitment Ltd are seeking an organised Part-Time Administrator to join a busy team in East Belfast. The role covers maintaining the online Health & Safety system, coordinating training, and keeping employee records up to date.

The successful candidate will provide general admin support and contribute to ensuring smooth daily operations. Hours are 9.00am–5.00pm, with ideally Monday to Wednesday and some flexibility for the right person.

Qualifications

• Previous administration experience.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritise tasks and meet deadlines.

Responsibilities

• Maintain the online Health & Safety system and training matrix.
• Coordinate training with external providers and internal contacts.
• Schedule training dates and confirm attendee numbers.
• Send training confirmations and track attendance.
• Scan and upload employee certificates and documentation.
• Keep employee records accurate and up to date.
• Answer telephone calls and handle general enquiries.
• Support the grant process and liaise with Accounts Department.
• Assist with ad hoc duties as required.

Skills

Organised

Attention to detail

Communication skills

Time management

Tools

Microsoft Office

Job description

Due to continued expansion, we are seeking an organised and proactive Part-Time Administrator to join a busy team based in East Belfast.

• Location: East Belfast
• Hourly Rate: £14.00 – £14.50 per hour
• Hours: 9.00am – 5.00pm
• Working Days: Ideally Monday – Wednesday (some flexibility may be considered for the right candidate).
• Position: Part-Time

Reporting directly to the Health & Safety Manager, you will provide essential administrative support, with particular responsibility for maintaining the company's online Health & Safety system, coordinating training and ensuring employee records and documentation are kept accurate and up to date.

This is an excellent opportunity for an experienced administrator who enjoys a varied role and takes pride in keeping things organised and running smoothly.

Key Responsibilities

• Managing the online Health & Safety system, including maintaining the training matrix.
• Liaising with external training providers to arrange and book training courses.
• Coordinating training schedules with internal contacts, supervisors and subcontractors, confirming attendee numbers, dates and times.
• Sending training confirmations and following up with providers to ensure attendance numbers are accurate.
• Scanning, photocopying and uploading employee certificates and relevant documentation onto the system.
• Maintaining accurate and up-to-date employee records.
• Handling incoming and outgoing telephone calls and general enquiries.
• Supporting the implementation and administration of a grant process, liaising with the Accounts Department.
• Providing general administrative support and assisting with ad hoc duties as required.

About You

• Previous experience in an administration or office support role.
• Excellent organisational skills and strong attention to detail.
• The ability to maintain accurate records and manage documentation efficiently.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong verbal and written communication skills.
• The ability to prioritise workloads, work independently and meet deadlines.
• A professional, positive and proactive approach