Business Administrator

Proactive Personnel Ltd; Shrewsbury; On-site; GBP 21,000 - 26,000; Full time

Job summary

Proactive Personnel Ltd is recruiting a Business Administrator to join the Health & Safety team at our Shrewsbury head office. The role suits an organized and detail-oriented administrator who enjoys a varied workload, maintaining accurate records and supporting the smooth running of business operations.

You will provide administrative and coordination support across Health & Safety, training, compliance, purchasing and environmental activities, working closely with the H&S Manager and

Qualifications

• Previous experience in an administrative or business support role.
• Experience maintaining accurate records and administrative systems.
• Good working knowledge of Microsoft Outlook, Word and Excel.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage competing priorities and work independently.
• Professional, proactive and reliable approach.
• Experience handling confidential information.

Responsibilities

• Maintain accurate Health & Safety documentation, registers and records.
• Prepare meeting minutes, correspondence and reports.
• Coordinate training bookings, attendance records and training matrices.
• Administer e-learning programmes and workstation (DSE) assessments.
• Support audits by preparing documentation and tracking actions.
• Process authorised purchase orders and respond to supplier enquiries.
• Coordinate PPE orders, distribution and records.
• Maintain environmental, waste management and sustainability records.
• Provide general administrative support, including telephone enquiries, visitors and deliveries.
• Work collaboratively across departments to support business needs.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Organisational skills

Attention to detail

Written communication

Verbal communication

Time management

Confidential information handling

Independent worker

Job description

About the Role

We are recruiting for a Business Administrator to join our client's Health & Safety team at their Shrewsbury head office.

This is an excellent opportunity for an organised and detail-oriented administrator who enjoys working in a varied role, maintaining accurate records and supporting the smooth running of business operations.

You will provide administrative and coordination support across Health & Safety, training, compliance, purchasing and environmental activities, working closely with the H&S Manager and colleagues across the business.

Key Responsibilities

• Maintain accurate Health & Safety documentation, registers and records.
• Prepare meeting minutes, correspondence and reports.
• Coordinate training bookings, attendance records and training matrices.
• Administer e-learning programmes and workstation (DSE) assessments.
• Support internal and external audits by preparing documentation and tracking outstanding actions.
• Process authorised purchase orders and respond to routine supplier enquiries.
• Coordinate PPE orders, distribution and associated records.
• Maintain environmental, waste management and sustainability records.
• Provide general administrative support, including telephone enquiries, visitors and deliveries.
• Work collaboratively with colleagues across different departments to support business needs.

About You

• Previous experience in an administrative or business support role.
• Experience maintaining accurate records, registers and administrative systems.
• Good working knowledge of Microsoft Outlook, Word and Excel.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• The ability to manage competing priorities and work independently.
• A professional, proactive and reliable approach to your work.
• Experience handling confidential information.

Desirable: Previous experience within Health & Safety, construction or engineering, or familiarity with compliance documentation, training records and purchasing systems.

What's on Offer?

• Permanent employment.
• Monday to Friday working hours.
• 37.5 hours per week.
• A varied administrative role supporting Health & Safety and wider business operations.
• The opportunity to develop your experience within a specialist business environment