Head Office Operations Lead & Executive Assistant

Huntress; England; On-site; GBP 50,000 - 55,000; Full time

Job summary

Huntress is seeking an experienced Office Manager/EA to act as the operational hub of a busy head office in Berkshire. This role combines office operations, facilities management, supplier relations and IT coordination with executive support for senior leadership.

In this broad, autonomous position you will drive process improvements, manage budgets and onboarding, ensuring health and safety compliance and a professional working environment for colleagues.

Qualifications

• Proven experience within office management, executive assistant or operations support.
• Strong facilities management and IT services experience.
• Previous responsibility managing budgets for supplier and contractor management.
• Strong stakeholder management and communication abilities.
• The ability to work with confidential information professionally and discreetly.
• Experience improving office processes and operational efficiency.

Responsibilities

• Manage the day-to-day running of a busy head office, ensuring a safe, efficient and professional working environment
• Oversee facilities management, including building maintenance, contractors, suppliers and workplace services
• Coordinate office infrastructure, IT equipment and technology providers to ensure employees have the tools and support they need
• Continuously review and improve office systems, processes and operational efficiency
• Manage office budgets, negotiate supplier contracts and monitor service performance
• Lead the onboarding of new employees, coordinating workspace setup and office inductions
• Ensure compliance with Health & Safety legislation, workplace policies, fire safety and risk management procedures
• Provide Executive Assistant support to senior leadership, including diary management, meeting coordination, travel arrangements and confidential administration
• Prepare reports, presentations, board papers and meeting documentation, ensuring actions are followed through
• Coordinate company meetings, events and cross-functional projects, acting as a central point of contact across the business
• Build strong relationships with internal stakeholders and external suppliers, ensuring a high standard of service and smooth day-to-day operations

Skills

Office management

Executive assistant

Operations support

Facilities management

Budget management

Stakeholder management

Job description

Huntress is seeking an experienced Office Manager/EA to act as the operational hub of a busy head office in Berkshire. This role combines office operations, facilities management, supplier relations and IT coordination with executive support for senior leadership.

In this broad, autonomous position you will drive process improvements, manage budgets and onboarding, ensuring health and safety compliance and a professional working environment for colleagues.