Head Office Manager - 9-12 Month FTC

Raab-Karcher Baustoffhandel; Belfast City District; On-site; GBP 35,000 - 48,000; Full time

Job summary

JP Corry in Belfast is seeking a proactive Head Office Manager for a fixed term contract of 9–12 months to cover maternity leave. You will oversee day-to-day Head Office operations, welcome colleagues and visitors, manage telephone and email inquiries, and coordinate meetings and diary requirements for senior leaders.

The role requires strong organisational and communication skills, experience in office administration or reception, and solid IT abilities (Microsoft Office).

Qualifications

• Experience in an office management, administration or receptionist role.
• Excellent organisational skills with the ability to prioritise multiple tasks effectively.
• Strong communication and interpersonal skills with a professional and approachable manner.
• Ability to build positive working relationships with colleagues, visitors and external stakeholders.
• Proactive approach with strong problem-solving skills and attention to detail.
• Ability to work independently while also contributing as part of a wider team.
• Experience handling confidential and sensitive information appropriately.
• Good IT skills, including Microsoft Office and diary management systems.
• A full, clean driving licence.
• Flexibility to support occasional business events outside normal office hours when required.

Responsibilities

• Acting as the first point of contact for colleagues, visitors and external partners, providing a professional and welcoming experience.
• Managing the day-to-day operation of the Head Office, ensuring it is organised, efficient and well maintained.
• Responding to incoming telephone, email and visitor enquiries, directing them appropriately.
• Coordinating meeting rooms, appointments and diary requirements for senior leaders where required.
• Organising Head Office meetings and events, including room bookings, catering and visitor arrangements.
• Managing office facilities, including room bookings, workspace planning, office moves and reporting maintenance requirements.
• Keeping colleagues informed of relevant Head Office updates, including site information, office closures and operational notices.
• Providing administrative support to the Managing Director and Senior Management Team as required.
• Supporting the planning and delivery of company meetings, events and colleague engagement activities.
• Managing office supplies and supporting the efficient use of resources across the Head Office.
• Identifying opportunities to improve office processes, systems and ways of working.
• Carrying out any other reasonable duties to support the wider team and business.
• Monitoring marketing activity and supporting reporting on campaign performance where appropriate.

Skills

Office management

Administration

Receptionist experience

Diary management

Microsoft Office

Driving licence

Tools

Diary management systems

Job description

JP Corry in Belfast is seeking a proactive Head Office Manager for a fixed term contract of 9–12 months to cover maternity leave. You will oversee day-to-day Head Office operations, welcome colleagues and visitors, manage telephone and email inquiries, and coordinate meetings and diary requirements for senior leaders.

The role requires strong organisational and communication skills, experience in office administration or reception, and solid IT abilities (Microsoft Office).