Guest Services Sourcing & Procurement Specialist

ukme; England; On-site; GBP 24,000 - 36,000; Full time

Job summary

ukme is seeking a Guest Services Personal Shopper to manage office procurement, source items, and coordinate deliveries for client-focused events. The role builds supplier relationships, handles urgent requests, and drives cost efficiency through bulk purchases.

The candidate will use MS Office daily, maintain detailed records, and ensure accurate invoicing and stock control. A driving licence and meticulous, proactive approach are essential.

Qualifications

• Strong procurement and purchasing experience.
• Proficient in Microsoft Office applications.
• Experience in office administration with a high level of attention to detail.
• Analytical approach to work.
• Possession of a full, clean UK driving licence.

Responsibilities

• Monitor and manage the office purchasing system and negotiate discounts where possible.
• Build relationships with store staff and managers to improve sourcing efficiency.
• Source items from stores to expedite urgent client requests.
• Receive orders and ensure timely, accurate receipt in good condition.
• Track market trends and identify discontinued or unavailable items.
• Maintain supplier and stakeholder relationships.
• Optimise bulk purchases for cost efficiency.
• Track outstanding orders and locate items in less accessible shops.
• Maintain a log of frequently stocked stores.
• Receive deliveries, verify accuracy, and organise packaging and shipping.
• Coordinate packing and shipment, including handling hazardous materials if needed.
• Assist planning and purchasing for client events.
• Perform procurement administration: invoicing and stock control.
• Provide cover for colleagues during absences.
• Maintain a tidy workspace and perform general admin tasks.
• Assist with ad hoc tasks as requested by management.

Skills

Procurement experience

Microsoft Office

Attention to detail

Analytical thinking

Driving licence

Tools

MS Excel

Job description

ukme is seeking a Guest Services Personal Shopper to manage office procurement, source items, and coordinate deliveries for client-focused events. The role builds supplier relationships, handles urgent requests, and drives cost efficiency through bulk purchases.

The candidate will use MS Office daily, maintain detailed records, and ensure accurate invoicing and stock control. A driving licence and meticulous, proactive approach are essential.