Guest Services Personal Shopper

UK Mission Enterprise; Old Woking; On-site; GBP 25,000 - 32,000; Full time

Job summary

UK Mission Enterprise in the United Kingdom is seeking a procurement professional to monitor and manage the office purchasing system, negotiate discounts, and ensure timely orders. You will build relationships with store staff, suppliers and internal stakeholders, source items for urgent client requests, and optimise bulk purchases for cost savings.

A high level of attention to detail, strong Excel skills, and a full UK driving licence are expected, with duties covering invoices, stock control

Qualifications

• Procurement and purchasing experience required.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience in office administration and stock control.
• Strong attention to detail and analytical approach.
• UK driving licence required.

Responsibilities

• Monitor and manage the office purchasing system, ensuring orders are placed and discounts negotiated where possible.
• Source items directly from stores to expedite urgent client requests.
• Maintain relationships with suppliers, staff and managers to improve sourcing efficiency.
• Ensure timely and accurate receipt of orders and stock updates.
• Process invoices and perform stock control and administrative duties.

Skills

Procurement and purchasing experience

Microsoft Office

Office administration

Attention to detail

Analytical mindset

Driving licence (UK)

Job description

• Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible.
• Establish and maintain relationships with store staff and managers to improve sourcing efficiency.
• Source items directly from stores to expedite order fulfilment, particularly for urgent client requests.
• Ensure timely and accurate receipt of orders in good condition.
• Keep up to date with market trends, discontinued and unavailable items.
• Build and maintain relationships with suppliers and internal stakeholders.
• Optimise bulk purchases for cost-effectiveness.
• Track and resolve outstanding orders, including searching for items in less accessible shops.
• Maintain a log of stores that stock frequently purchased items.
• Receive deliveries, verify their accuracy, and organise safe packaging and shipping.
• Coordinate the safe packing and shipment of items, including handling hazardous materials as necessary.
• Assist in planning and purchasing for specific client needs, such as birthday parties and events.
• Perform administrative duties related to procurement, inc. accurate invoice processing and stock control.
• Provide cover for colleagues during absences.
• Maintain a clean and organised workspace, performing general administrative tasks as needed.
• Any tasks or responsibilities as requested by management within the scope of the position.
  Strong procurement and purchasing experience.
• Proficient in Microsoft Office applications.
• Experience in office administration with a high level of attention to detail.
• Analytical approach to work.
• Possession of a full, clean UK driving licence.