Guest Services Personal Shopper

UK Mission Enterprise Limited; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

UKME, based in London, seeks a Guest Services Personal Shopper to support procurement, office administration and event-related purchases. You will manage the purchasing system, liaise with staff and suppliers, and ensure orders are fulfilled accurately and on time.

The role requires strong attention to detail, proficiency with Microsoft Office, and a full UK driving licence. You will handle occasional hazardous materials, stock control, and cover for colleagues as needed.

Qualifications

• Strong procurement and purchasing experience.
• Proficient in Microsoft Office applications.
• Experience in office administration with a high level of attention to detail.
• Analytical approach to work.
• Possession of a full, clean UK driving licence.

Responsibilities

• Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible.
• Establish and maintain relationships with store staff and managers to improve sourcing efficiency.
• Source items directly from stores to expedite order fulfilment, particularly for urgent client requests.
• Ensure timely and accurate receipt of orders in good condition.
• Keep up to date with market trends, discontinued and unavailable items.
• Build and maintain relationships with suppliers and internal stakeholders.
• Optimise bulk purchases for cost-effectiveness.
• Track and resolve outstanding orders, including searching for items in less accessible shops.
• Maintain a log of stores that stock frequently purchased items.
• Receive deliveries, verify their accuracy, and organise safe packaging and shipping.
• Coordinate the safe packing and shipment of items, including handling hazardous materials as necessary.
• Assist in planning and purchasing for specific client needs, such as birthday parties and events.
• Perform administrative duties related to procurement, inc. accurate invoice processing and stock control.
• Provide cover for colleagues during absences.
• Maintain a clean and organised workspace, performing general administrative tasks as needed.
• Any tasks or responsibilities as requested by management within the scope of the position.

Skills

Procurement experience

MS Office

Office administration

Analytical mindset

UK driving licence

Job description

Guest Services Personal Shopper

Key Responsibilities:

• Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible.
• Establish and maintain relationships with store staff and managers to improve sourcing efficiency.
• Source items directly from stores to expedite order fulfilment, particularly for urgent client requests.
• Ensure timely and accurate receipt of orders in good condition.
• Keep up to date with market trends, discontinued and unavailable items.
• Build and maintain relationships with suppliers and internal stakeholders.
• Optimise bulk purchases for cost-effectiveness.
• Track and resolve outstanding orders, including searching for items in less accessible shops.
• Maintain a log of stores that stock frequently purchased items.
• Receive deliveries, verify their accuracy, and organise safe packaging and shipping.
• Coordinate the safe packing and shipment of items, including handling hazardous materials as necessary.
• Assist in planning and purchasing for specific client needs, such as birthday parties and events.
• Perform administrative duties related to procurement, inc. accurate invoice processing and stock control.
• Provide cover for colleagues during absences.
• Maintain a clean and organised workspace, performing general administrative tasks as needed.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Strong procurement and purchasing experience.
• Proficient in Microsoft Office applications.
• Experience in office administration with a high level of attention to detail.
• Analytical approach to work.
• Possession of a full, clean UK driving licence.

UKME is an organisation dedicated to providing a 6 star quality private concierge service to exclusive VIP Clients, across the areas of property maintenance, in-house recruitment, procurement, finance, IT and human resources services.

Based in London but providing services the length and breadth of the United Kingdom, UKME is continuously available for its clients, 24 hours a day, 365 days a year.

Not only does UKME provide its clients with first class chauffeuring, housekeeping and operational services, but it also gives them high quality technical support, essential in today’s high tech world.

UKME only recruits and employs the highest calibre of staff and has a strong network of strategic partners and suppliers that it uses to deliver high quality services and solutions to its clients.

At UKME, we have a "can do" attitude to every request from our clients, no matter how unique or challenging.