Groups & Events Travel Coordinator — Hybrid (UK)

Rockpool Recruitment Limited; Dartford; Hybrid; GBP 31,000 - 33,000; Full time

Job summary

Rockpool Recruitment Limited is seeking a Groups Meetings & Events Support Coordinator to help manage travel for conferences and high-profile gatherings, ensuring all arrangements behind the scenes fall perfectly into place.

You will arrange groups via the GDS, build attendee lists, monitor holds and payments, and act as the friendly link between suppliers, event organisers and colleagues. Hybrid, Kent or West Sussex, with a salary of £31,000–£33,000 depending on experience.

Qualifications

• Two years or more booking travel experience, with business travel preferred.
• Strong GDS knowledge (Amadeus) including issuing/reissuing tickets.
• Organised approach with ability to manage multiple tasks.
• Clear, warm communication and ability to stay calm under changes.
• Experience with group bookings or conference travel is a plus.

Responsibilities

• Arrange group travel (flights, hotels, trains, transfers) via GDS.
• Build attendee, hotel and travel lists and track deadlines.
• Manage holds, payments and releases of unused space.
• Handle changes and cancellations accurately, even last-minute.
• Act as the link between suppliers, organisers and colleagues.

Skills

Booking travel

GDS knowledge

Organization

Communication

Group bookings experience

Tools

Amadeus

Job description

Rockpool Recruitment Limited is seeking a Groups Meetings & Events Support Coordinator to help manage travel for conferences and high-profile gatherings, ensuring all arrangements behind the scenes fall perfectly into place.

You will arrange groups via the GDS, build attendee lists, monitor holds and payments, and act as the friendly link between suppliers, event organisers and colleagues. Hybrid, Kent or West Sussex, with a salary of £31,000–£33,000 depending on experience.