Group Coordinator: Engineering Support & AI Enablement

Buro Happold; Manchester; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Hybrid working arrangements

Private medical insurance

Life assurance and income protection

25 days holiday

Pension scheme

Job summary

Buro Happold in Manchester is seeking a Group Coordinator to provide proactive business and operational support to the Engineering team, enabling effective delivery of projects, priorities, and strategic objectives. This role acts as a key coordination point between Engineering and the wider business, ensuring efficient processes, strong stakeholder engagement, and effective collaboration.

It also supports leadership enablement and continuous improvement through digital tools and AI-enabled

Qualifications

• Excellent computer and IT skills including; MS365 Word, Excel, PowerPoint, SharePoint, Teams and Copilot.
• AI experience.
• Experience of setting up and maintaining administrative procedures.
• Experience of maintaining quality management systems.
• Excellent communication skills with the ability to negotiate and influence key stakeholders.

Responsibilities

• Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support.
• Liaising and working with central business services teams when required.
• Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable.
• Typing, formatting, reviewing and modification of correspondence and documents prepared by the technical staff – ensuring the Brand guidelines are followed.
• Prompt Engineers to complete their weekly timesheets.
• Creating team presentations for office communications and team meetings.
• Coordinating multidiscipline reports – highlighting deadlines, template usage and set up, etc.
• Where possible, attend initial meetings with key collaborators – highlighting template needs/ requirements.
• Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable.
• Managing and coordinating business travel arrangements for the team, using an online platform and liaising with external Travel Management Company when required.
• Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond.
• Coordinate and arrange Career Path Objective meetings for the team – twice a year.
• Update and maintain Magellan SharePoint pages for teams.
• Submission of Group Leader expenses to Finance.
• Training Engineers in the use of the company systems/ processes/ Buro Happold Templates.
• Commitment to self-learning / development.
• Ensure adherence to the administration side of our QMS.
• Ensure that common systems and templates are set up and that any problems are communicated to IT Support

Skills

Excellent communication skills

Project coordination

Proactive problem solving

Team collaboration

Ability to manage deadlines

Adaptable to change

Relationship building

Attention to detail

Seeks a clear brief

Self-motivated

Tools

MS365

Excel

PowerPoint

SharePoint

Teams

Copilot

InDesign

Job description

Buro Happold in Manchester is seeking a Group Coordinator to provide proactive business and operational support to the Engineering team, enabling effective delivery of projects, priorities, and strategic objectives. This role acts as a key coordination point between Engineering and the wider business, ensuring efficient processes, strong stakeholder engagement, and effective collaboration.

It also supports leadership enablement and continuous improvement through digital tools and AI-enabled