BMS Project Coordinator

Combined Services

Princes Risborough

On-site

GBP 35,000 - 50,000

Full time

14 days+

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Job summary

A leading UK manufacturer is seeking a Project Coordinator to support project managers and engineering teams in managing project activities. The ideal candidate will possess strong organizational skills, multitasking abilities, and a proactive mindset. Responsibilities include coordinating engineer schedules, supporting project plans, and ensuring effective communication. This is a full-time position aimed at mid-senior level professionals, located in Princes Risborough.

Qualifications

Experience in a coordinator, scheduler, or administrative support role.
Confident communicator with the ability to work across teams.
Comfortable with fast-paced environments and shifting priorities.

Responsibilities

Arrange and manage engineer bookings for site visits and meetings.
Assist Project Managers with task tracking and project plans.
Act as the central point of coordination between project teams.

Skills

Organisational skills

Multitasking

Problem-solving

Communication

IT skills (Microsoft Office)

Detail-oriented

Tools

Scheduling/project tools

Job description

Combined Services is a leading UK manufacturer and installer of Building Energy Management Systems (BMS), with over 30 years of experience delivering high-quality, reliable solutions across a diverse range of sectors. Our control panels and systems are installed in major locations, including The Shard, Harrods, the Royal Albert Hall, the V&A, and the Bank of England. We work with major retailers, global tech and data‑centre operators, and large multi‑site organisations to deliver energy‑efficient, innovative BMS solutions. Our team is driven by a strong commitment to excellence, technical quality, and sustainability.

About the Role

We are looking for an organised and proactive Project Coordinator to support our Project Managers and engineering teams in coordinating day‑to‑day project activities. This role is focused on ensuring engineers are correctly scheduled, briefed, and supported so that project delivery runs smoothly from planning through to on‑site work and follow‑up. The ideal candidate is someone who enjoys multitasking, problem‑solving, and keeping complex workstreams organised. You will be central to communication between Project Managers, engineers, clients, and suppliers.

Responsibilities

Engineer Scheduling & Coordination: Arrange and manage engineer bookings for site visits, meetings, commissioning work, surveys, and follow‑up tasks.
Project Support: Assist Project Managers with task tracking, updating project plans, and ensuring all dependencies are organised and delivered on time.
Communication Hub: Act as the central point of coordination between Project Managers, engineers, clients, and internal teams to ensure clarity on schedules, priorities, and expectations.
Administrative Support: Prepare documentation, update internal records, maintain logs, file reports, and ensure all project information is kept up to date.
Logistics & Preparation: Coordinate materials, documentation, and preparations required for engineers prior to site attendance.
Issue Tracking: Flag scheduling conflicts, delays, or resource issues early and help project teams resolve them quickly.
Process Support: Assist in improving internal project coordination processes and maintaining high operational standards.

Qualifications

Experience in a coordinator, scheduler, or administrative support role (engineering or construction environments are a plus).
Strong organisational and multitasking skills.
Confident communicator with the ability to work across teams and with clients.
Comfortable with fast‑paced environments and shifting priorities.
Good IT skills, including Microsoft Office and scheduling/project tools.
High attention to detail and a proactive, solution‑oriented mindset.

Seniority level