Governance & Operations Project Coordinator (Hybrid)

Bodhi; Chertsey; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Bodhi is seeking a highly organised Project Coordinator to support governance and operations for digital and eCommerce projects across Europe. The role combines project coordination with back-office governance, invoicing and documentation, ensuring approvals and signatures are obtained on time.

You will manage multiple projects, chase outstanding actions and maintain accurate records for a large international organisation with hybrid working in Chertsey, Surrey.

Qualifications

• 2+ years' experience within project coordination, project management or a PMO environment.
• Experience managing project administration and back-office processes.
• Experience with invoicing, financial administration or associated project finance processes.
• Experience managing compliance, documentation, approvals and sign-off processes.
• Confidence proactively chasing stakeholders and suppliers for outstanding actions, information and signatures.

Responsibilities

• Coordinate and track internally delivered and partner-led projects from initiation through to completion.
• Manage day-to-day project administration and back-office processes.
• Support invoicing and financial administration, ensuring the correct documentation and approvals are in place.
• Manage compliance, governance and project documentation, ensuring required processes are followed.
• Coordinate approval and signature processes, proactively chasing stakeholders where required.
• Follow up on outstanding actions, documentation and approvals across internal teams and third-party suppliers.
• Maintain accurate project records and ensure documentation is complete and up to date.
• Monitor project progress and highlight potential risks, issues and dependencies.
• Support quarterly business reviews with key delivery partners.
• Help ensure projects and suppliers operate in line with contractual and compliance requirements.
• Build and maintain strong relationships with internal stakeholders and external partners.
• Support the wider PMO with improving project processes, governance and documentation.
• Manage multiple projects, deadlines and administrative workstreams simultaneously.

Skills

Project coordination

Governance

Back-office operations

Invoicing / financial administration

Compliance / documentation / approvals

Stakeholder management

JIRA

Vendor management

Tools

JIRA

Job description

Bodhi is seeking a highly organised Project Coordinator to support governance and operations for digital and eCommerce projects across Europe. The role combines project coordination with back-office governance, invoicing and documentation, ensuring approvals and signatures are obtained on time.

You will manage multiple projects, chase outstanding actions and maintain accurate records for a large international organisation with hybrid working in Chertsey, Surrey.