Governance-Focused Company Secretarial Assistant – London

G2 Legal Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading real estate investment firm in London is seeking a highly organized Company Secretary Assistant to support the Group Company Secretary and Head of HR in corporate governance tasks. This full-time, in-office role involves managing meetings, maintaining statutory records, and advising stakeholders on governance processes. Candidates should have at least two years of corporate experience, strong written communication skills, and a proactive, detail-oriented approach. Ideal for those looking to deepen their company secretarial expertise in a dynamic environment.

Qualifications

• At least two years of corporate experience.
• Proactive and calm under pressure.
• Interest in Governance, Compliance, and Company Secretarial roles.

Responsibilities

• Manage the full cycle of management, executive and subsidiary meetings.
• Prepare agendas, collate papers, draft minutes and track approvals/actions.
• Maintain statutory records and support corporate record management and audits.
• Update and maintain the group's corporate structure chart.
• Assist with board packs and compliance requirements.
• Manage filings for entities, including annual accounts and confirmation statements.
• Advise stakeholders on approval thresholds and governance processes.
• Provide ad hoc company secretarial support as required.

Skills

Strong written communication skills

Exceptional attention to detail

Strong Microsoft Office skills

Adobe Acrobat skills

Proactive and organized

Education

Degree in law

Job description

A leading real estate investment firm in London is seeking a highly organized Company Secretary Assistant to support the Group Company Secretary and Head of HR in corporate governance tasks. This full-time, in-office role involves managing meetings, maintaining statutory records, and advising stakeholders on governance processes. Candidates should have at least two years of corporate experience, strong written communication skills, and a proactive, detail-oriented approach. Ideal for those looking to deepen their company secretarial expertise in a dynamic environment.