Governance and Administration Assistant

South Essex College Group; United Kingdom; Remote; GBP 21,000 - 27,000; Full time

Job summary

South Essex College Group is seeking a Governance and Administration Assistant to join the Governance and Executive Support team. You will provide essential administrative support to ensure smooth meetings, records, and day-to-day operations.

This role offers full training and ongoing support for someone starting their career in administration, governance or business support. The role requires organisation, accuracy and discretion, with opportunities to develop skills across governance, document

Qualifications

• GCSE English and Maths at Grade 4/C or above.
• Good organisation and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Word, Excel).
• Ability to prioritise tasks and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to Governance and Executive Support functions.
• Assist with organising meetings, including room bookings, catering and preparation of meeting documentation.
• Prepare agendas, collate papers and produce draft minutes and action notes.
• Maintain records, filing systems and document libraries using SharePoint and other digital platforms.
• Support routine financial administration, including raising purchase orders.
• Format reports, presentations, policies and correspondence to a high standard.
• Monitor deadlines and maintain accurate records and trackers.
• Handle confidential information professionally and in line with data protection requirements.

Skills

Organised

Attention to detail

Communication skills

Prioritisation

Professionalism & confidentiality

Willingness to learn

Education

GCSE English & Maths (4/C+)

Tools

Outlook

Teams

Word

Excel

Job description

Are you organised, proactive and looking to develop a career in administration? We are seeking a Governance and Administration Assistant to join our Governance and Executive Support team, providing vital administrative support that helps ensure the smooth running of meetings, records and day-to-day operation

Job overview:

Are you organised, proactive and looking to develop a career in administration? We are seeking a Governance and Administration Assistant to join our Governance and Executive Support team, providing vital administrative support that helps ensure the smooth running of meetings, records and day-to-day operation. This is an excellent opportunity for someone at the beginning of their career, or for an individual looking to build their experience within administration, governance or business support. Full training and ongoing support will be provided.

Key Responsibilities:

As a Governance and Administration Assistant, you will:

• Provide day-to-day administrative support to the Governance and Executive Support functions.
• Assist with organising meetings, including room bookings, catering and preparation of meeting documentation.
• Prepare agendas, collate papers and produce draft minutes and action notes.
• Maintain records, filing systems and document libraries using SharePoint and other digital platforms.
• Support routine financial administration, including raising purchase orders.
• Format reports, presentations, policies and correspondence to a high standard.
• Monitor deadlines and maintain accurate records and trackers.
• Handle confidential information professionally and in line with data protection requirements.

About You

We are looking for someone who:

• Has GCSE English and Maths at Grade 4/C or above.
• Is organised, accurate and pays close attention to detail.
• Has good communication and interpersonal skills.
• Is confident using Microsoft 365 applications, including Outlook, Teams, Word and Excel.
• Can prioritise tasks and meet deadlines.
• Demonstrates professionalism, integrity and a commitment to confidentiality.
• Is eager to learn new skills and develop their career.

Previous administrative or governance experience is welcome but not essential. We value enthusiasm, potential and a willingness to learn. Experience gained through customer service, retail, hospitality, voluntary work or other office-based environments will also be considered.

Why Join Us?

At South Essex Colleges Group, you'll become part of a supportive and collaborative team committed to helping colleagues succeed. You'll have opportunities to develop your skills, gain valuable experience and contribute to an organisation that makes a positive difference to learners and the wider community.

Additional Information

This role requires travel between college sites and is subject to an Enhanced DBS check. South Essex Colleges Group is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share this commitment. We are also dedicated to promoting equality, diversity and inclusion throughout our organisation.

Start your administration career with us and help support the effective governance and operation of South Essex Colleges Group.