Europe Operations & Finance Coordinator

Neara; Greater London; Hybrid; GBP 40,000 - 54,000; Full time

Job summary

Neara is seeking an Operations Coordinator for our London office. You will act as the connective tissue across finance, HR, admin, and marketing document work, supporting executives and regional leadership in a fast-growing scale-up environment.

The role covers calendars, expense processing, invoicing, travel, onboarding, contracts, and compliance with UK/EU regulations. We offer a hybrid London-based role and opportunities to shape processes globally.

Qualifications

• Experience in EA/CoS/Office Manager roles.
• Experience with invoicing and basic bookkeeping (Xero preferred).
• Familiarity with UK/EU employment and HR requirements.
• Strong written communication and document preparation skills.
• Highly organized with ability to juggle priorities.
• Discreet handling of sensitive information.

Responsibilities

• Act as trusted right hand to regional leadership and team, anticipating needs and solving problems.
• Manage day-to-day administrative operations for the London/Europe team including calendars and correspondence.
• Support financial administration: expense processing, invoice tracking, liaising with HQ finance.
• Own the customer invoicing process for the region: raising invoices, payment tracking, chasing outstanding payments.
• Organize team travel, offsites, and activities with cost-effective logistics.
• Manage local HR requirements for London/Europe team including contracts and benefits.
• Coordinate onboarding for new hires: equipment, access, and paperwork.
• Support the commercial team with tender/proposal submissions and marketing collateral.

Skills

Executive support

Attention to detail

Communication skills

Prioritization

Tools

Xero

Job description

Neara is seeking an Operations Coordinator for our London office. You will act as the connective tissue across finance, HR, admin, and marketing document work, supporting executives and regional leadership in a fast-growing scale-up environment.

The role covers calendars, expense processing, invoicing, travel, onboarding, contracts, and compliance with UK/EU regulations. We offer a hybrid London-based role and opportunities to shape processes globally.