Global Facilities & Workplace Lead

Wordsmith AI; City of Edinburgh; On-site; GBP 50,000 - 70,000; Full time

Job summary

Wordsmith is hiring a Global Office & Facilities Manager to own our offices and workplace operations across Edinburgh, London, and New York. You’ll ensure spaces run smoothly, feel high quality, and support a high-performance, office-first culture.

This hands-on role requires driving day-to-day facilities, vendor management, launches, and scalable systems. Edinburgh is base, with travel to launch and support our other sites as we grow.

Qualifications

• Experience managing offices or facilities in a fast-growing company.
• Multi-site or international experience; willing to travel.
• Strong operator mindset, organized and reliable.
• High standards with attention to detail.
• Strong vendor management and budget control.

Responsibilities

• Own day-to-day facilities and workplace operations across Edinburgh, London, and New York.
• Ensure offices are safe, well-run, organised, and consistently high standard.
• Manage vendors including cleaning, maintenance, security, catering, utilities, and landlords.
• Lead office openings, moves, expansions, and fit-out projects.
• Build scalable workplace systems, processes, and budgets.
• Pair with People, IT, and leadership on onboarding, events, and employee experience.
• Maintain compliance across health & safety, workplace regulations, and risk controls.
• Respond quickly to issues and keep disruption to a minimum.
• Continuously improve how our spaces look, feel, and function.

Skills

Office management

Facilities management

Vendor management

Budget control

Multi-site experience

Job description

Wordsmith is hiring a Global Office & Facilities Manager to own our offices and workplace operations across Edinburgh, London, and New York. You’ll ensure spaces run smoothly, feel high quality, and support a high-performance, office-first culture.

This hands-on role requires driving day-to-day facilities, vendor management, launches, and scalable systems. Edinburgh is base, with travel to launch and support our other sites as we grow.