Global Export Coordinator: Spares & Repairs

Meridian Business Support; Yeovil; Hybrid; GBP 22,000 - 28,000; Part time

Job summary

Meridian Business Support is seeking an Export Coordinator/Administrator in Yeovil to join a busy team supporting worldwide exports of spares and repairs. The role is hybrid (3 days in the office, 2 days at home) with training in-office full time initially.

You will ensure shipments are processed accurately, on time, and in line with customer requirements and export regulations, handling documentation, LC considerations, and GTS entries while liaising with stakeholders.

Qualifications

• Experience in export/shipping or logistics administration.
• Familiar with export documentation and customs procedures.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication.
• Proficient in MS Word and Excel; SAP experience desirable.

Responsibilities

• Coordinate worldwide exports of spares and repairs to customers and suppliers.
• Prepare export documentation to meet HM Revenue & Customs and Department for Business & Trade requirements.
• Produce shipping documents that comply with contractual and country-specific regulations.
• Ensure documentation meets Letter of Credit requirements where applicable.
• Complete export entries using the GTS system where required.
• Monitor customer orders to ensure goods are despatched on time and in line with service levels.
• Act as a point of contact for internal departments and respond to queries quickly.
• Keep stakeholders updated on shipment progress and delivery arrangements.
• Follow export procedures, including licenses and commodity codes.
• Liaise with packing contractors to ensure goods are prepared for shipment within timescales.
• Book air, sea and road freight with freight forwarders and agents.
• Check freight invoices against agreed rates before payment.
• Maintain accurate export records and departmental documentation.
• Issue and distribute shipping documentation per company procedures.
• Identify opportunities to improve processes and ways of working.
• Provide cover during periods of absence or increased workload.

Skills

Administration

Communication

Attention to detail

Multitasking

MS Word/Excel

Tools

SAP

GTS

Job description

Meridian Business Support is seeking an Export Coordinator/Administrator in Yeovil to join a busy team supporting worldwide exports of spares and repairs. The role is hybrid (3 days in the office, 2 days at home) with training in-office full time initially.

You will ensure shipments are processed accurately, on time, and in line with customer requirements and export regulations, handling documentation, LC considerations, and GTS entries while liaising with stakeholders.