Global Executive Assistant to C-Suite | Travel & Diary Lead

UFORCE; Greater London; On-site; GBP 42,000 - 65,000; Full time

Job summary

UFORCE, headquartered in London, seeks an experienced Executive PA to keep the C-suite organized, on time and in the right place across time zones. You’ll own diaries, plan international travel, and manage expenses with discretion.

This hands‑on role requires smooth coordination of complex itineraries, meeting logistics, and confidential support in a fast‑moving, regulated environment. You'll use Notion, Slack, and Google Workspace to stay aligned.

Qualifications

• Proven experience as an Executive PA.
• Support multiple senior executives concurrently.
• Strong diary management across time zones; prioritisation.
• Experience booking and managing international travel.
• Accurate, multi-currency expense processing and reconciliation.

Responsibilities

• Diary management for C-suite, coordinating across time zones.
• Plan and book frequent international travel with complex itineraries.
• Process and reconcile executive expenses across currencies; meet deadlines.
• Prepare meetings; ensure executives arrive briefed with agendas and papers.
• Handle confidential correspondence with discretion.
• Document and improve travel, diary and expense processes (Notion-based).

Skills

Executive PA experience

Diary management

International travel

Expense management

Multi-currency processing

Notion/Slack/GSuite

Calm under pressure

Tools

Notion

Slack

Google Workspace

Job description

UFORCE, headquartered in London, seeks an experienced Executive PA to keep the C-suite organized, on time and in the right place across time zones. You’ll own diaries, plan international travel, and manage expenses with discretion.

This hands‑on role requires smooth coordination of complex itineraries, meeting logistics, and confidential support in a fast‑moving, regulated environment. You'll use Notion, Slack, and Google Workspace to stay aligned.