Executive Assistant to Senior Leaders | Diary & Expenses

LevelUP HCS; Greater London; On-site; GBP 42,000 - 65,000; Full time

Job summary

LevelUP HCS in London seeks an experienced Executive Assistant to provide proactive administrative support to Senior Managers and their teams. You will manage diaries, coordinate travel and expenses, file client information, and act as an expense approver within a compliance-aware environment.

The role requires excellent time management, meticulous attention to detail, and the ability to collaborate across departments and international offices. Fluency in French is preferred but not essential.

Qualifications

• Proven executive assistant experience, ideally in financial services.
• Excellent time management and organisational skills.
• Strong written and verbal communication abilities.
• Ability to meet multiple deadlines in a demanding environment.
• Advanced proficiency in Word, Excel and PowerPoint; adaptable to new tools.
• French language skills preferred but not essential.

Responsibilities

• Extensive diary management of the relevant Senior Managers.
• Arrange travel, meetings, and expenses for stakeholders.
• Coordinate and file client information in the CRM (Nat 1) before/after meetings.
• Act as delegated expense and travel approver for senior managers.
• Prepare and review expense reports promptly and accurately.
• Organise meetings, introductions, and liaise with international offices.
• Screen calls and manage inquiries, handling where appropriate.
• Coordinate client entertainment events with London Communications.
• Support senior management with coordination and the cross-department liaison.

Skills

Diary management

Time management

Interpersonal skills

Verbal communication

Written communication

Relationship management

Initiative

Attention to detail

Microsoft Word

Microsoft Excel

PowerPoint

Team collaboration

French (optional)

Tools

Nat 1 CRM system

Compliance tool

Job description

LevelUP HCS in London seeks an experienced Executive Assistant to provide proactive administrative support to Senior Managers and their teams. You will manage diaries, coordinate travel and expenses, file client information, and act as an expense approver within a compliance-aware environment.

The role requires excellent time management, meticulous attention to detail, and the ability to collaborate across departments and international offices. Fluency in French is preferred but not essential.