Global Executive Assistant to Senior Leaders

Finastra; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Unlimited vacation

Hybrid working

Employee Assistance Program

Health & Financial Security

Career development

Job summary

Finastra in London is seeking an experienced Executive Assistant to support three senior leaders within a newly established organisation. This role blends hands-on executive support with broad organisational coordination across internal teams and external partners.

You'll manage complex calendars across multiple time zones, arrange international travel, prepare reports and presentations, and safeguard confidential information.

Qualifications

• Experience providing high‑level support to senior executives in a fast‑paced, global organisation.
• Strong calendar management and prioritisation across time zones.
• Experience working across multiple time zones and supporting global teams.
• Excellent interpersonal and communication skills, with the ability to build relationships at all levels.
• Proactive approach with initiative and sound judgement.
• Adaptable, hands‑on approach, taking ownership as the organisation establishes its ways of working.
• Discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office and collaboration tools (Teams, Zoom, SharePoint).
• Event planning or coordination experience would be advantageous.
• Experience within banking, financial services or technology would be a plus.

Responsibilities

• Manage complex calendars and coordinate high‑priority meetings across multiple time zones.
• Arrange domestic and international travel, including itineraries, accommodation and expenses.
• Prepare correspondence, presentations, agendas, reports and meeting materials.
• Handle sensitive and confidential information with discretion and sound judgement.
• Anticipate executive needs, manage changing priorities and ensure timely follow‑up on key actions and deliverables.
• Build effective relationships with internal and external stakeholders across global teams.
• Provide backup Executive Assistant support when required.
• Support organisation‑level distribution lists in partnership with the People team.
• Support the organisation’s operating cadence and calendar, including site events, ESG, the People Calendar and RemCo.
• Coordinate in‑office and offsite meetings, events and executive visits.
• Support and enhance processes that improve efficiency and collaboration.

Skills

High‑level executive support

Calendar management

Multi‑time‑zone coordination

Interpersonal communication

Proactive / initiative

Discretion

Stakeholder management

Tools

Microsoft Office

Teams

Zoom

SharePoint

Job description

Finastra in London is seeking an experienced Executive Assistant to support three senior leaders within a newly established organisation. This role blends hands-on executive support with broad organisational coordination across internal teams and external partners.

You'll manage complex calendars across multiple time zones, arrange international travel, prepare reports and presentations, and safeguard confidential information.