Global Event & Venue Lead

FIRST; Greater London; Hybrid; GBP 32.000 - 42.000; Vollzeit

Benefits dieser Stelle

Private Medical Insurance with BUPA

28 Days Annual Leave

20 Days of Sick Pay

Enhanced Parental Leave

Wellness Stipend

Headspace access

Life Insurance

Employee Assistance Program (EAP)

Cycle to Work Scheme

Season Ticket Loan

Pension Scheme Enhancements

Discretionary Bonus Structure

Global opportunities

Zusammenfassung

FIRST is a leading global brand experience agency hiring an Event & Venue Specialist in London. You will represent the FIRST brand as an implanted team member for a well-known technology client, delivering concierge-level service and coordinating high-touch events across client meeting spaces.

Responsibilities include on-site support, registration, badge printing, and post-event communications, with a strong emphasis on logistics, budgeting, decor, and vendor coordination.

Qualifikationen

• 2-4 years of experience in a similar role.
• Strong meeting coordination experience for meetings/conferences ranging from 50 to 300+ people.
• Must be fluent in English.
• Experience working cross-functionally with all levels of stakeholders in a fast-paced environment.
• Organisational and time management skills.

Aufgaben

• Central point of contact to facilitate the venue’s logistical needs, including the coordination of catering, audio-visual, security, swag/collateral, and transportation
• Manage booking requests/room blocks utilising the client’s internal system and ensure calendar invitations are sent for prep meetings and speaker scheduling
• Provide on-site support on the day of the event, including assisting clients with registration processes, badge printing, and escorting guests to their designated locations
• Administrative duties, including supply management, event documentation and post-event communications to key stakeholders
• Support on-site events as the day-of point of contact for the client and customers
• Responsibilities associated with an event will include, but may not be limited to: logistical and operational responsibility, establishing A/V, budget management, décor, staffing and catering
• Manage client expectations on logistical issues and escape issues as needed
• SWAG management, keeping an accurate inventory of all supplies and ensuring sufficient stock
• Liaise and build relationships across different levels within the immediate team and the client’s organisation; effectively work cross-functionally
• Work with the team to ensure adherence to client standards of operations
• Be responsible for the accurate and timely reconciliation of events
• Be proactive with ideas and creative solutions

Kenntnisse

Fluent English

Event logistics

Venue management

Cross-functional collaboration

Time management

Jobbeschreibung

FIRST is a leading global brand experience agency hiring an Event & Venue Specialist in London. You will represent the FIRST brand as an implanted team member for a well-known technology client, delivering concierge-level service and coordinating high-touch events across client meeting spaces.

Responsibilities include on-site support, registration, badge printing, and post-event communications, with a strong emphasis on logistics, budgeting, decor, and vendor coordination.