Global Business Affairs & Travel Coordinator

TBWA\\Media Arts Lab; Greater London; On-site; GBP 25,000 - 33,000; Full time

Job summary

TBWA\Media Arts Lab in London is seeking an enthusiastic, early-career administrator to join the EMEA Business Affairs team. You will provide high‑level administrative and operational support across the region, helping senior Business Affairs and Operations leaders run efficiently.

You’ll coordinate diaries, meetings, travel, finance processes and documentation, while gaining hands‑on exposure to how global advertising projects are managed.

Qualifications

• Proven exposure/ experience in an administrative role and keen to start a career in advertising, operations or business affairs.
• Highly organized and adaptable, with an appetite to learn and grow.
• Able to prioritise well and meet deadlines set by senior executives.
• Strong attention to detail, with the ability to manage several tasks at once when time is short.
• Clear written and verbal communication, and a collaborative, team‑oriented approach.
• Able to handle administrative and finance processes, and comfortable working with numbers and Microsoft Office or equivalent systems.
• Comfortable to work as part of an international network across varying time zones.
• A genuine interest in advertising, culture, and how brands operate in different markets.
• Additional language skills is a bonus, given the international scope of this role.

Responsibilities

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise
• Manage last‑time changes. Protect key priorities and reschedule lower priorities when needed
• Organise senior executives’ end‑to‑end travel, including flights, accommodation, visas and expenses
• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion
• Build strong relationships with teams and assistants across our global network
• Handle finance tasks for the Business Affairs team, including purchase orders, estimates and invoice processing
• Work with the Traffic Manager on YouTube uploads, broadcast delivery and network rotation instructions for EU and CEMEA markets
• Maintain Business Affairs resource tools and trackers covering usage, training and company policies
• Develop internal and client‑facing presentation materials with the global network
• Maintain and manage NDA templates across the global network
• Run desktop research on individual projects, including vetting, legal precedents and the advertising landscape, based on client requirements

Skills

Administrative experience

Highly organized

Prioritisation

Attention to detail

Clear communication

Finance processes

Microsoft Office

International collaboration

Interest in advertising

Tools

Microsoft Office

Job description

TBWA\Media Arts Lab in London is seeking an enthusiastic, early-career administrator to join the EMEA Business Affairs team. You will provide high‑level administrative and operational support across the region, helping senior Business Affairs and Operations leaders run efficiently.

You’ll coordinate diaries, meetings, travel, finance processes and documentation, while gaining hands‑on exposure to how global advertising projects are managed.